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Transition Steering Committee
Meeting of August 7, 2001
10:30-11:30, Assunta Pisani's office
Present: Linh Chang (Hoover), Joseph Dwyer (Hoover), Assunta Pisani (SUL, chair), Karen Rondestvedt (staff), Paul Thomas (Hoover), Catherine Tierney (SUL)
Absent: Tony Angiletta (SUL)
I. Minutes
The minutes from the meeting of July 20 were distributed and will be discussed by e-mail.
Minutes from the meetings of May 9 and June 25 will be further revised to create final versions to be placed on the Web.
II. Technical Services, Reference
A. More discussion between Hoover and SUL is necessary on the issue of whether or not the Green Information Center will be a service point for the Hoover Reference Collection.
B. New incoming material for Hoover Reference
There will be further discussions between Hoover and SUL concerning who will pay for new material for the Hoover Reference Collection after Sept. 1. The problem is that Hoover will not have a budget for mainstream library materials, but this material will be housed in Hoover, not SUL.
The Hoover has asked whether SUL Technical Services is willing to handle processing of incoming Hoover Reference material for the next two years, since Hoover will no longer have a payments, cataloguing and materials preparation unit. Cath Tierney is working out a plan to respond to this request.
C. Split terminal sets. The "terminal set" category consists of multi-volume items that will have a finite number of volumes.
The general understanding so far has been that if SUL pays for material, SUL keeps it. This works for serials, but for terminal sets it could lead to undesirable outcomes like the first few volumes of an encyclopedia being in Hoover and the rest in Green. The Committee determined that the terminal set issue should be considered separately from how serials are being treated. It was decided that appropriate curators should discuss these on a case-by-case basis. They could also decide that the beginning of the set should be transferred to SUL sooner rather than later.
III. Space for staff
SUL is still working on where Paul and the curators who are transferring from Hoover will be located. It would be desirable for members of the new Area Studies Resource Group, of which they will be part, to be in close physical proximity, but that may not be possible. A decision is expected next week.
In Technical Services the new locations for almost all positions that will move has been decided.
IV. Collection development policies
The new Hoover collection development policies were distributed to Committee members. SUL curators will also receive relevant parts.
V. Hoover backlogs
A. Backlogs of more or less current material, located in curators' offices and in Technical Services, are being reviewed by Hoover curators. These will be sent to SUL, having been processed as much as Hoover can.
B. Material on the 13th floor of the Tower will be left where it is temporarily, and then transferred gradually.
C. Also mentioned were materials in the "Dugout" and "Miscellaneous collections" in the stacks. These will be considered later.
VI. European Union material
Unless the EU delegation in Washington is notified otherwise, they will keep sending their material to Hoover. Whether or not a member of the delegation will come to campus has not yet been decided.
VII. The next meeting will take place Tuesday, August 14, 2001 at 9:00 in Assunta's office.
Respectfully submitted,
Karen Rondestvedt
