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April 23, 1999

TABLE OF CONTENTS:
  1. Marcive's Shipping List Service Implemented
  2. New Bibliographic Access to Internet Resources Task Force
  3. SLSA/ASUL Book Sale Expands to Include LPs
  4. SLSA Event: Emergency Preparedness Presentation
  5. SLSA Event: Copyright in the New Millennium--A Satellite Teleconference
  6. Questions from SUL/AIR Staff
  7. SUL/AIR Job Opportunities



1. MARCIVE'S SHIPPING LIST SERVICE IMPLEMENTED

I am pleased to announce that SUL/AIR has successfully implemented Marcive's Shipping List Service (SLS) for Federal depository documents. With SLS, we receive (and load into Unicorn) a weekly batch of brief bibliographic records for all the non-serial items we will receive through the depository program. Records are loaded in the shadow file.

We also receive smart barcodes and Superintendent of Document (SuDoc) labels from Marcive. Staff in the Government Documents serials group match the labels and barcodes to the corresponding documents, and then scan the barcodes to pull up the brief, shadowed records. They then "unshadow" the records, which are indexed in Socrates I and II that night. The brief records are later overlaid by full bibliographic records. Before this system was implemented, records for Federal depository items were loaded before receipt of the items had been verified.

Implementation of SLS supports the Government Documents move to Green Library by making the records (and status indicators) more consistent with those of other, non-depository records. It also ensures that a bibliographic and item record will be available for circulation purposes as soon as each piece is made available to the public. The label text, which is in 14 pt Times New Roman, will make shelving and shelf reading much easier than if the pieces had been hand labelled.

Many SUL/AIR staff have participated in making SLS work. Chuck Eckman and Joan Loftus provided public service input. Jim Cruse, Karen Kalinsky, Janet McCarthy, Darsi Rueda, and Jenn Wang all contributed to the behind-the-scenes work in Systems. Vitus Tang, as Acting Database Manager, worked closely with Systems to ensure that records loaded properly. Finally, Sarah Kaczynski, Federal Document Specialist, is implementing the day-to-day work of scanning barcodes, tracking records that are exceptions, and using problem feedback to ensure the accuracy of our Marcive profile. My sincere thanks to all of them!

If you have any questions about SLS or its implementation, please feel free to contact me (ceaston@sulmail or 3-7907).

--submitted by Christa Easton

2. NEW BIBLIOGRAPHIC ACCESS TO INTERNET RESOURCES TASK FORCE

SUL/AIR's Reference and Instructional Services Committee (RISC) recently set up a task force to assess the types of bibliographic access needed for SUL/AIR Internet resources. The following is a summary of the group's charge:

Identify key issues and recommend options for better managing how SUL/AIR provides bibliographic access to Internet resources. Assessment should address the relationship between our OPAC and SUL/AIR Web pages on collections and resources. Assessment should also include suggested processes by which information in the OPAC can be fed, without further intervention, to designated Web pages. When relevant, work should include appropriate consultation with the Coordinate Libraries.

Task force members include:

Grace Baysinger, Chair, graceb@stanford.edu
Kathy Kerns, kkerns@sulmail.stanford.edu
Phil Schreur, pschreur@leland.stanford.edu
Vitus Tang, vtang@sulmail.stanford.edu
Linda Yamamoto, linday@sulmail.stanford.edu
Paul Zarins, pzarins@sulmail.stanford.edu

Once the task force members complete their work, they will submit a report to RISC (risc@forsythe).

--submitted by Grace Baysinger

3. SLSA/ASUL BOOK SALE EXPANDS TO INCLUDE LPS

This year's sale on May 19th will incorporate, for the first time, a wealth of duplicate and surplus recordings from the Archive of Recorded Sound. We will be selling several thousand LPs, most for only $1.00 each (prices range from $0.25 to $3.00, depending on quality), in addition to thousands of books on all subjects. For further details, check our Web site at:

http://www-sul.stanford.edu/depts/slsa/booksale.htm

We are still seeking volunteers to work during all sale times:

  • Setup from 7:00 a.m. to 9:00 a.m
  • 1 hour slots during the sale, 9:00 a.m. to 4:00 p.m.
  • Clean up from 4:00 p.m. to 5:00 p.m.
To sign up, please contact Geoffrey Skinner, gskinner@stanford.edu.
--submitted by Geoffrey Skinner

4. SLSA EVENT: EMERGENCY PREPAREDNESS PRESENTATION

April is Earthquake Preparedness Month! Are you prepared? If not, here is another chance to listen to Roni Gordon. Note the location change from Meyer 184 to History Department basement, Building 200, Room 30.

Cookies, fruit, and drinks will be provided.

Location: Room 30 in the basement of the History Department
Date: Tuesday, April 27th
Time: 1:00 p.m. to 2:00 p.m.

For more information, see the SLSA homepage at:

http://www-sul.stanford.edu/depts/slsa/

--submitted by James Liu

5. SLSA EVENT: COPYRIGHT IN THE NEW MILLENNIUM - A SATELLITE TELECONFERENCE

Come and hear how recent copyright law changes enacted by Congress will affect libraries, archives, and institutions of higher education in the digital age.

This three-hour teleconference is co-sponsored by:

American Association of Law Libraries
American Library Association
Association of Research Libraries
Medical Library Association
Special Libraries Associations

More information about this satellite conference is available at:

http://www.arl.org/dmca/video.html

Location: TBD
Date: Friday, May 21, 1999
Time: 9am to Noon (PDT)

Cookies, fruit, and drinks will be provided.

Location information will be available soon on the SLSA homepage:

http://www-sul.stanford.edu/depts/slsa/

--submitted by James Liu

6. QUESTIONS FROM SUL/AIR STAFF

Q: When will library staff begin moving into Green Library West and when will the building be open to the public?

A: Library staff moves into Green Library West are scheduled to begin the week of May 17th. Some of the Special Collections staff will be the first to move, with the University Librarians' Office staff, the Humanities and Area Studies Resource Group staff, and the Social Sciences Resource Group staff subsequently moving during the week of May 31st. A spreadsheet further detailing the sequence of moves related to the reoccupation of Green Library West, summer construction of the Information Center/Current Periodicals, and other smaller related projects will be available on the SUL/AIR Web space next week; the spreadsheet will be updated weekly. All of these activities will also be reviewed at two all-staff meetings in early May.

We currently plan to open Green Library West to the public on Monday, August 2nd. Planning for a number of celebratory reopening events and festivities in early October is underway and these events will be announced soon.


7. SUL/AIR JOB OPPORTUNITIES

SUL/AIR has the following new open position this week.

Administrative Associate V

For a complete list of all current SUL/AIR jobs, visit the Human Resources Web site.


Please send future submissions to SUL/AIR News to:
news@sulmail.stanford.edu.


SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 5:00 p.m. Tuesday. Submit items for publication to news@sulmail.stanford.edu.
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu