1. ONLINE CHECKIN ON THE HORIZON
Staff from SUL Serials and the Law Library have spent the
last year working with Sirsi Corporation in a partnership to
develop and improve their serials control software. We are
now completing final testing of the 99.2 software, which
includes a number of enhancements.
Based on our testing and planning, we expect to begin
conversion to online checkin on Monday, August 30.
Conversion will take place in three phases:
- Approximately 250 priority/rush bind titles identified by
branches and other service units will be converted first.
- All issues received in Serials will be converted from
manual to online checkin as they are received, effective
- Once most current receipts have been converted, staff will
begin to convert from data on checkin cards, and from stack
Conversion of a title will include creation of the online
control record, retrospective checkin of all issues with a
1999 cover date, transfer of outstanding claims into the
online record, and claiming of any missing issues.
Automated review and identification of outstanding issues
for claims will begin in Unicorn in mid-September. By
February, six months into the project, approximately half of
all actively-received titles should be converted. At the end
of one year, the majority of active titles should be
This is a major undertaking for the Serials and Government
Document Serials units, and for many colleagues in other
units. Please contact me if you have any questions or
|--submitted by Christa Easton|
2. NEW SUL/AIR PHOTOCOPY SERVICE
We are happy to announce a new partnership agreement with
Xerox Business Services for our vendor-managed photocopy and
microform printing program. A Request for Proposal was
submitted to seven vendors and four responded. After careful
review by the Photocopy Task Force, XBS was selected.
The services offered will include all self-service public
photocopy, microform reader-printer printing, and office
photocopy. XBS will install all new photocopiers at both
public and office locations and new coin-op equipment at
microform reader-printer locations. XBS will maintain
factory-trained equipment technicians on campus, who will be
capable of performing all maintenance and repairs for the
equipment during all hours we are open to the public.
Service calls will be responded to within one-half hour of
receipt of the call. All equipment will be checked at least
twice per day for quality of copy and for stocking of
supplies. The service telephone number for repair service
will remain 725-1036.
Activation of the new contract and the change out of all
equipment will begin the first week of September. The
schedule for removal of Ikon equipment and installation of
Xerox equipment is still being put in final form and will be
announced shortly. It is expected that no public or office
site will be without service for more than 4 hours during
the activation process.
Access to the Xerox equipment will be via coin, university
ID Card, and staff auditron codes. Your current codes for
staff copying will be activated in each new machine.
We will keep you informed as we move through the process.
|--submitted by Photocopy Task Force (J.Pudewell, C.Skalski,
B.Celone & J.Krasner-Leighton)|
3. STAFF TUITION REIMBURSEMENT PROGRAM
Applications are now available for the new tuition
reimbursement program which will begin on September 1, 1999.
This program is available for staff working 50 percent time
or more, who have been a University employee for one year.
Up to $2,000 will be available per fiscal year to pay for
tuition and/or registration fees (no books) at a fully
accredited university or college. Part time staff will
receive a prorated amount.
Staff may request Staff Tuition Reimbursement Program (STRP)
support for courses that fulfill degree requirements at
fully accredited institutions when the employee is admitted
to an undergraduate or graduate degree program (certificate
programs excluded). The degree can be either job related or
career development. The request for funds must be approved
by the employee's supervisor.
For a copy of the guidelines or an application, call
Training and Organizational Development at 723-0658 or
4. STANFORD YOU: A NEW WAY TO UPDATE YOUR DIRECTORY LISTING
It's that time of year when all of us, faculty and staff,
review the information about ourselves that will be printed
in the white pages of the Stanford directory. A new way to
update your directory entry is available on the Web using a
product called Stanford.You.
You may have heard that Information Technology Systems and
Services(ITSS) has been working on the development of new
Stanford Directory services. The new Stanford Directory
supports two significant new services for all Stanford
affiliates with a regular SUNet ID:
You can change your personal directory information in
Stanford.You at any time to keep your online listing up-to-
date. If you haven't tried it yet, now is a good time to
make sure your information is correct by visiting the URLs
below. You will continue to use the CHRIS system if you are
responsible for updating directory information for other
faculty and staff in your department.
For most of August, Stanford.You will continue to be in
preproduction phase, while we complete all the last minute
tests needed to ensure the best system possible. Although
we are in preproduction phase (you will see a note at the
top of each page in Stanford.You), all the data and related
processes are live. This means that all the data is real
data and any changes are real changes. Changes in
Stanford.You will be sent to other systems such as CHRIS to
ensure that your personal record is the same across all
official Stanford business systems. Changes to any
information that you are able to update regarding your
online directory entry will be sent to the directory. The
changes you make regarding your personal contact information
for the online directory can be viewed using the preview
option in Stanford.You and in Stanford.Who, when you search
for your own record. Please remember your new SUNet ID
password and University PIN when you change them.
You will be able to view only your own personal record in
Stanford.You. When you are logged into PC-Leland or
MacLeland you will automatically go to your own record; if
not, you will be required to login with your SUNet ID and
password. At the Stanford.You home page, you will see your
name at the top of the page. There are three sections in
Stanford.You:1) Your Directory Listing, 2) Your University
Identification Record, and 3) Your SUNet Services Settings.
- In Your Directory Listing, you are able to view and change
the information published in Stanford directories, including
name, personal phones & addresses, email & Web addresses,
Stanford affiliation, work phones & addresses, profile,
directory & privacy choices. Currently,Stanford.You supports
privacy choices for the online directory but notthe printed
- In Your University Identification Record, you are able to
view your essential identification information, which
includes full legal name,University ID, University PIN,
Social Security Number, birth date, and gender.
- In Your SUNet Services Settings, you are able to view and
change your SUNet services settings, including SUNet ID
forms, password for SUNetID, email forwarding, and Web page
We hope these new products make it easier for you to review
and maintain your personal data and easier to find contact
information about Stanford community members. Please feel
free to ask any questions you may have about the product to
|--reprinted from August 2 issue of the Payroll CHRIS
5. JOHN CHAO BEGINS WORK IN ACADEMIC COMPUTING
I'd like to welcome John Chao to SUL/AIR's Academic
Computing group. He is filling the position vacated by Marco
Baray and will be Technical Support Specialist in charge of
the upcoming Macintosh model volume for the Meyer,
Tresidder, and Residential Computing clusters, general
Macintosh support, and management of the student Residence
Computer cluster Technicians.
John is a recent Stanford graduate in Biology. He has worked
for Residential Computing on and off for four years as an
RCC assistant "ConnecTech" and as a Technical Support
Assistant. This summer he single-handedly managed the entire
conference computer rental business for Residential
Computing. We look forward to working with John; he brings
an impressive range of skills and experience to our new
|--submitted by Jamey Frank
6. LET'S ALL PULL TOGETHER TO HELP SAVE LIVES!
The First Annual Library Staff Blood Drive is right around
the corner. The Stanford Bloodmobile will be parked by
MoonBean's Cafˇ between Meyer and Green on Tuesday, August
17 from 10:00 a.m. to 1:30 p.m.
There is no substitute for blood; it cannot be manufactured.
Patients rely on healthy people within the community to
voluntarily donate the gift of life - blood. Children and
adults undergoing heart surgery, victims of trauma and
accidents, newborn infants, people suffering from cancer and
leukemia as well as liver, kidney and bone marrow transplant
patients all receive blood. Seventy percent of us in the USA
will require a blood transfusion at some time.
By pulling together, we can help one another. Make an
appointment today! Call Kathy Hyde (Espeland) at 650-323-
3620. Appointments are available every 15 minutes from 10:00
a.m. to 1:30 p.m. Please give a first and second choice in
your message. Walk-ins welcome. Appointments appreciated!
Free cookies, ice cream, pretzels, juice and cholesterol
Requirements for donating blood:
- Be free of cold/flu symptoms for 48 hours.
- Weigh at least 110 lbs.
- Eat within 6 hours prior to donating.
- Drink plenty of fluids before and after donating.
- Bring a photo ID.
- Call the Stanford Blood Center at 650-725-9968 with
|-submitted by Ruth Briesemeister,
mitted by e a first-323-3620. SU Medical School Blood
7. SUL/AIR JOB OPPORTUNITIES
SUL/AIR has the following new open positions this week.
Library Specialist I (HEP Copy Cataloger/Library Serials
Assistant; SLAC) (08/9/99); REQ# 22297
Library Specialist II (08/9/99); REQ# J991708
For a complete list of all current SUL/AIR jobs, visit the Human Resources Web site.