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July 17, 1998

TABLE OF CONTENTS:
  1. Need Articles for SUL/AIR News
  2. Unicorn Now Processes Invoices Automatically
  3. SciFinder Scholar Now Available
  4. RLG Mainframe To Be Replaced on July 18
  5. SUL/AIR Job Opportunities


1. NEED ARTICLES FOR SUL/AIR NEWS

Just a reminder that SUL/AIR News is a useful communication tool only if SUL/AIR staff contribute articles. If you have work-related items that would be of interest to all staff, please submit them via news@sulmail. Topic examples include new projects, new SUL/AIR staff, significant acquisitions, and all-staff announcements.

More information about submitting a SUL/AIR News article is on the Web at http://www-sul.stanford.edu/depts/diroff/news/guidelines.htm.


2. UNICORN NOW PROCESSES INVOICES AUTOMATICALLY

RECIPE FOR FASTTRACK COCKTAILS­put equal number of EDI invoice lines and MARC records into Unicorn, stir with barcode wand, and enjoy...

Three of our major book vendors, Yankee Book Peddler (YBP), Casalini Libri, and Otto Harrassowitz, are now providing Stanford with invoices in EDI [Electronic Data Interchange] format using the international EDIFACT standard. In a separate FTP transmission, we receive MARC bibliographic records for each invoiced title.

Combining the data from the EDI invoices and the bibliographic records, Unicorn is able to process invoices for both firm order and approval titles. Unicorn transactions automatically generate orders with appropriate locations and funds; link orders to the bib records; create item, invoice and invoice lines; link the order line to the correct invoice line; and mark the items "EDI received." Staff wand vendor-applied barcodes in the books to retrieve the records and change their status to "in process." Invoices for standing orders and serials will be added to the stream.

EDI is used for placing orders, inventory control, invoicing, and other transactions by businesses throughout the world. Its application to the book trade is tailored by the EDItEURorganization, with input from libraries, vendors, and publishers engaged in EDI partnerships. Stanford began with the Invoice 'message' and will add Orders, Claims and Quotes messages to complete the business cycle. Once data is in machine-readable form for exchange, the speed and accuracy of selection, order, delivery, processing, claims, and payment are enhanced for each participant in the chain, (from publisher to library and back).

Forward-looking vendors, Stanford's re-engineering work, an open library management system, and the very capable and flexible staff in our Acquisitions department are to be credited with this move into the next generation of library business practices.

--submitted by Carol Lawrence

3. SCIFINDER SCHOLAR NOW AVAILABLE

I am very pleased to announce that access to SciFinder Scholar (SFS) is now available to the campus community. SFS is a software package that enables users to do a variety of basic searches in Chemical Abstracts Online (CAS) with little or no training. The types of searches that are possible in SciFinder Scholar include:

  • author searches
  • subject searches as a "natural language query"
  • chemical substance searches by chemical name, formula, CAS Registry Number
  • chemical structure (exact or family)
  • chemical reaction searches by drawing one structure
  • patent number searches

Both Macintosh and PC versions of SciFinder Scholar are available. You can search SFS during regular CAS academic hours: Monday-Thursday 5pm-5am, Friday 5pm-Saturday 3pm, and Sunday 3pm-Monday 5am. An explanation of the required use conditions to which you must agree and instructions for copying SFS to your computer are on the Web at

http://www-sul.stanford.edu/depts/swain/scifi/sfstop.html

Note: You must be connected directly to the campus network to use SFS; it will not work from an off-campus location. Please contact Grace Baysinger (graceb@leland, 5-1039) for more information.

--submitted by Grace Baysinger

4. RLG MAINFRAME TO BE REPLACED ON JULY 18

The Research Libraries Group (RLG) will replace its Amdahl mainframe computer with an IBM CMOS processor on this Saturday, July 18. The new machine is an IBM 9672, Model R44. It replaces an AMDAHL 5995, Model 4550M.

The 9672 has been pre-installed. MVS (the operating system) and application software will be installed on the day of the cut-over. The change is estimated to take from 8-12 hours, starting at 4:00 a.m. The RLG system may be returned to service as early as 8:00 a.m., or as late as noon.

SUL/AIR News readers might not know that the OSS division of ITSS, in addition to running many computers for the University within Forsythe Hall, provides specialized space and operates computers for outside entities, in this case the Research Libraries Group, headquartered in Mountain View.

RLG is an organization of research libraries and institutions that has developed computerized services to address the problems of managing the acquisition, circulation, and preservation of research collections. RLG offers bibliographic databases; Marcadia, an automated copy-cataloguing service; CitaDel, a citations access service; Archival Resources, a new way to delve into the collections of archives around the world; and Ariel, an Internet-based document transmission system.

For a closer look at this unique organization, visit its Web site at: http://www.rlg.org/.

-- reprint of article from July 17, 1998 issue of ITSS Digest

5. SUL/AIR Job Opportunities

SUL/AIR has the following open position for this week:

Computing Information Systems Analyst, Senior

For a complete list of all current SUL/AIR jobs, visit the Human Resources Web site.


Please send future submissions to SUL/AIR News to:
news@sulmail.stanford.edu.


SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 5:00 Tuesday. Submit items for publication to news@sulmail.stanford.edu.
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu