Progress Report

Art and Architecture Library

A list of all Selectors with their email addresses and phone numbers may be found at: http://library.stanford.edu/geninfo/subdir.html

The Stanford Libraries' Subject Specialist Directory also lists the selectors by subject area, with their phone numbers and email addresses

To see the spreadsheets for LC classed materials in Art Library, click on the relevant classification range or subjust area on the table below.

For instructions click here

Range             Subject                                               Selector                             E-Mail

Instructions for viewing Collection Relocation decision spreadsheets and for submitting suggestions.

Select the LC classification subject you wish to review. The Art Library LC-Classed Materials and Library Selectors list is divided by subject according to the Library of Congress Classification scheme. The subject ranges of the LC classification appear on the left-hand side of the page and are linked to sets of data (Excel spreadsheets). If you click on one of them, you will be taken to the data for that classification range.
To the right of the range and subject columns are the names of the selectors who are responsible for making the collection relocation decisions and to the right of that is the email address for each selector.

Click HERE to go to the list.

After having decided which subject area(s) you wish to review, click on the appropriate classification. Note: when you click on one of the subject links to go to the Excel spreadsheets, you may be prompted to enter your SUnet ID (unless you have already logged in). This page is restricted to those with a Sunet ID.

You should see a dialog box that will ask if you wish to open the file or save it to disk. Given the large size of these files, we recommend the first option: “Open it.”
Color Scheme: You will see certain color codes (either the actual color or the word) used in the spreadsheets. The colors represent the following decisions:

[Keep]: Retain at Art Library
WHITE: keep latest 10 years of periodical in Art; transfer earlier issues to SAL3
BLUE: Transfer to SAL3
IVORY: Page back to Special Collections only
PURPLE: Page to Specified Library only
CHERRY: Transfer another on-campus library
GREEN: Discard (usually outdated editions of which multiple titles have been retained)

Please be advised that if you are reviewing the spreadsheets of more than one selector, there may be variation between them. If you are not sure how to read a spreadsheet, feel free to contact the selector responsible for it.

To Make Suggestions:
If you see a title about which you wish to make a suggestion, please copy and paste it to a NEW Excel spreadsheet and send that as an email attachment to the selector in charge of that range. To copy a title, go to the far left side of the spreadsheet and click on the number corresponding to the title you wish to recommend for retention in SAL1/2. After you click on the number for the title, the row should be selected (it will be highlighted). Now copy it and then paste it into a NEW Excel speadsheet to be sent to the selector. You may send multiple titles in the new Excel spreadsheet as long as they are all the responsibility of a single selector.

NOTE: Before sending your recommendations, be sure to include in your message your status (graduate student or faculty) and your departmental affiliation. It may be urgent for the selector to get in touch with you to clarify or verify your message.