M I S S I O N
California Cooperative Latin American
Collection Development Group
Statement of Purpose
The California Cooperative Latin American Collection Development Group
(CALAFIA) was established to optimize resources and effort by promoting
collaboration and coordination among member institutions in building Latin
American area library resources. Continued growth in publishing, shrinking
or steady state library budgets, and the inherent problems of acquiring
and accessing resources in the region make library cooperation not only
practical, but an imperative to assure adequate coverage of the area for
present and future generations of scholars. This consortium evolved over
the course of more than twenty-five years of national, regional, and inter-institutional
formal and informal cooperative efforts in Latin American area studies.
The consortium is composed of area specialists and selectors who are
responsible for developing and managing collections and resources in Latin
American area studies at the University of California campuses, Stanford
University, and the University of Southern California. Membership is voluntary.
A liaison from the UC Collection Development Committee (CDC) serves ex-officio.
This document is a general statement of principles, goals, and organization
for the group as a whole. Formal agreements between some or all members
of the consortium contain detailed provisions for cooperative arrangements
addressing specific subjects, types or formats of material, geographical
coverage, chronological periods, or languages.
1. To identify and develop strategies to collect, acquire, provide access
to, and preserve important research resources.
2. To develop and coordinate formal collection development agreements
in order to maintain or enhance the collective collections, based on programmatic
needs and strengths of individual campuses. Coordinating serial cancellations
and new subscriptions, developing collections in new program areas, building
retrospective backfiles, and assigning geographic collecting responsibilities
are examples of appropriate activities. Agreements should clearly identify
participant responsibilities, minimum time commitment, notification and
3. To develop and submit Mini-SCAP proposals, and to coordinate them
with formal agreements of the consortium whenever possible.
4. To collaborate to obtain extra-institutional grant funds, whenever
appropriate, to support consortium goals.
5. To coordinate the acquisition of, location of, and access to large
6. To promote access to appropriate electronic resources.
7. To identify preservation needs and coordinate projects.
8. To promote the exchange of information among Latin Americanist colleagues,
employing electronic communication and the World Wide Web as much as possible
to facilitate rapid and readily-accessible information sharing.
9. To promote the development and exchange of instructional tools and
10. To advise and make policy recommendations to the Collection Development
Committee regarding collection development, management, preservation, bibliographic
and physical access issues as they relate to Latin American area collections
11. To coordinate projects, activities, and initiatives in collaboration
with other regional, national, and international Latin Americanist groups
or institutions, to the extent possible.
12. To work with vendors and publishers, particularly microform publishers,
to develop needed products and favorable consortium purchasing arrangements.
13. The group will work to promote the spirit of cooperation embodied
in the "Brief Guidelines for Collaborative Collection Development and
Management Among the University of California Libraries" (Revised October, 1994), and "UC-Stanford Collection Development Committee Expectations
of Selector Groups:' Working Document" (February 1993), and adhere
to all guidelines elaborated in these documents.
1. The consortium will elect a convener for a term of three years. The
CDC Liaison will forward the nomination to the Chair of the Collection Development
Committee who makes the appointment.
2. The convener will convene meetings, develop the meeting agenda, track
the progress of projects, keep projects to reasonable time frames, maintain
a roster of members, and submit a brief annual report of the activities
of the group to the Chair of the Collection Development Committee on July
1 of each year.
3. The group will meet twice a year: one meeting will be held in California
following Super Bowl Sunday; the other, will be held in conjunction with
the annual conference of the Seminar on the Acquisition of Latin American
Library Materials (SALALM).
4. The group will communicate electronically or by teleconferencing whenever
by Ryan Max Steinberg & Adán