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Job Posting Instructions
Step 1 : Please deliver this completed & signed form to SULAIR Human Resources, Green Library East, Rm 231A.
Step 2 : Please send job description with qualifications online to srs@stanford.
Step 3: Please refer to the Staff Search Process on the SULAIR HR website for information on running a search in SULAIR.
Number of Days Job Must Be Posted
Effective July 1, 2010, all jobs must be posted externally and internally (concurrently) for a minimum of 10 calendar days.
Posting an Academic Staff Librarian Position:
These instructions and this form are also used to post a Librarian position. Please send the vacancy announcement to srs@stanford.edu. The vacancy announcement will be used to post the position. You do not need to send a separate description and qualifications. Please refer to the Librarian Search Process on the SULAIR HR website.
What to Do When You Have Enough Applicants:
Once you have your desired pool of applicants, and you have satisfied the required 10 days of posting, please send an email message to srs@stanford.edu to request your job be taken down from Stanford Jobs. Doing so means you do not have to acknowledge/review/interview any candidates whose applications arrive after the job has been taken down.
Trovix and How You Will Receive Resumes:
All staff jobs are posted using Trovix. All applicants must apply by going to the Stanford Jobs website (http://jobs.stanford.edu/) and clicking on the Apply button on the job(s) to which they wish to apply. The Hiring Officer will receive the applicants’ resumes through e-mail and will also be able to log into Trovix to mark applicants, add notes, etc. If you would like another person to receive the resumes as well, please let us know to add the name to the Watch List. People on the Watch List will not be able to log into Trovix, however.
Hiring Officer’s Responsibility for Tracking Applicants
Hiring supervisors have a regulatory responsibility to track the applicants for posted jobs. Effective 1 July 2009, a mandatory process has been implemented that requires you to use Trovix to enter disposition data for all applicants. The Search Summary worksheet no longer complies with the regulations and does not need to be done. Please see http://ose.stanford.edu/resources/ for resources on the Office of Staff Employment website and http://ose.stanford.edu/pdf/2_easy_reference_guide_for_hiring_managers_brochure.pdf for the Easy Reference Guide to Trovix for Managers.
Advertising Jobs Outside of Stanford
Posting to distribution lists is the responsibility of the hiring officer. If you wish your job posted at places outside of Stanford, please list the places in the appropriate area of the form.
Request to Post Job and Hire
Department Name:
Date of request:
Org code:
Job Title(s)
Double posting:
Yes
No
Working Title(s):
Pay Range(s) (e.g., 3P1):
% FTE:
Candidate identified?
Yes
No
Name of candidate:
We will note this situation in the Stanford Jobs posting by adding the line: “There is a strong candidate identified for this position.”
Type of position:
Exempt
Non-exempt
Bargaining Unit
Academic Staff-Librarian
Continuing
Limited Term
Fixed-Term
Duration of Limited or Fixed term:
New Position
Replacement
Incumbent name:
Position number:
Waiver
Funding Source:
Auxiliary
Operating Budget
Restricted
Unrestricted
Reallocation /Reorganization
Grant Name:
Grant Duration:
Explain funding sources (explain in detail):
PTA(S):
%:
Expiration date(s) of PTA(s) if applicable:
Job summary and justification for posting:
Supervisor/Manager:
Phone #:
E-mail:
Date:
Director Approval:
Date:
Finance signature:
Date:
Michael Keller’s signature:
Date:
Posting Details
Mail code (4 digit number):
Work Schedule:
Work Location (bldg/room):
Work Phone:
Name of Hiring Officer (HO):
HO contact information:
Names of people for Watch List for this job, if applicable:
This position supervises or directs the work of staff?
This position supervises or directs the work of temps/students?
Specific date before which job should not open, if applicable:
Advertisement Details
Where would you like this job advertised?
All jobs posted through PeopleSoft are automatically announced in:
bajobs
Stanford University Employment website
Posting on various distribution lists is the responsibility of the Hiring Officer. Distlists where you will post job (for HR’s records):
