| Procedure |
Responsibility of: |
| Preposting |
|
| Approve Job posting &
funding for position.
Michael Keller must approve and
sign Request to Post Job and Hire form. Deliver form to Sheilaugh.
|
Directors, Susan H. |
| Draft job description &
qualifications.
If this is a new or re-configured position, the Position Summary
Form is required. |
Hiring Supervisor |
| Complete Job
Posting Request Form and
obtain Director's approval. |
Hiring Supervisor |
| Send Job
Posting Request Form & electronic versions of description
& qualifications to Sheilaugh. |
Hiring Supervisor |
| Review classification of
job & description & qualifications. |
Catalina/Gary |
| If applicable,
decide where job will be advertised outside of Stanford. |
Hiring Supervisor |
| Posting of Job |
|
| Post position in Trovix and alert hiring supervisor that job is posted. |
Sheilaugh |
| Advertise job at any non-Stanford
places. |
Sheilaugh/OSE |
| Advertise job on any listserves. |
Hiring Supervisor |
| Pre-Interview |
|
| Receive/log in resumes/applications[1] using Candidate Disposition Data in Trovix |
Hiring Supervisor |
| Identify candidate selection
criteria. |
Hiring Supervisor |
| Identify interview candidates and send them Employment Application to be brought into (or completed during) interview. |
Hiring Supervisor |
Develop interview questions. |
Hiring Supervisor |
| Arrange interview schedule. |
Hiring Supervisor |
| Arrange for interview rooms. |
Hiring Supervisor |
| Post-interview |
Hiring Supervisor |
| Compare & assess the
interviews. |
Hiring Supervisor |
| Check references on top
candidate. |
Hiring Supervisor |
| Evaluate references &
interviewers’ input. Select candidate. |
Hiring Supervisor |
| Complete Supplementary
Request to Hire Memo and Candidate Disposition Data in Trovix |
Hiring Supervisor |
| Send Supp Request to
Hire Memo to
Sheilaugh. |
Hiring Supervisor |
| Review Request,
recommend salary if Request
is approved. |
Catalina/Gary |
| Write up approval of Request
& e-mail to Hiring supervisor. [2] |
Catalina/Gary |
| After Hire Approval
|
|
| Collect appropriate packet
of hire forms from HR hallway. [3] |
Hiring Supervisor |
| Send offer letter, acceptance
letter, & appropriate hire packet to candidate. |
Hiring Supervisor |
| Send copy of offer letter
to Sheilaugh. |
Hiring Supervisor |
| After Candidate
Accepts |
|
| Send original of acceptance
letter to Sheilaugh. |
Hiring Supervisor or candidate |
| Have candidate return all
hire forms to Sheilaugh. |
Hiring Supervisor |
| Notify all candidates not
chosen (both interviewed and not interviewed) using Sample Candidate
Notification Letter. Office of staff employment, however, will send a generice-mail to those you didn't interview. If you wish to use this service, send Sheilaugh an e-mail w/ req # of job and names of all those who should not get the e-mail (e., those you interviewed and the 1 you hired). |
Hiring Supervisor |
| Send all remaining paperwork
to do w/ the hire (reference check notes, etc.) to Sheilaugh. |
Hiring Supervisor |
| Preparing for New
Employee |
|
| Place new hire on payroll. |
Sheilaugh |
| Assign ID to employee (if employee does not already have one). |
Peoplesoft |
| Send ID and instructions for obtaining SUNetID to new employee. |
Sheilaugh |
| Obtain SUNetID and send SUNetID to Sheilaugh . |
New Employee |
| Sponsor SUNetID at base level and send instructions on how to enroll in New Employee Orientation. |
Sheilaugh |
| Enroll in New Employee Orientation. |
New Employee |
| Request e-mail account by
asking Expert Partner to send a HelpSU ticket with:
New employee name
SUNet ID
Department name |
Hiring Supervisor |
| Pick-up ID card (George Forsythe Hall,
275 Panama Street, room 190, 8-2273) on or after start date. |
New hire |
