SULAIR Human Resources

SUL/AIR Tuition Reimbursement Program

Policy

Within budgetary limits, the Stanford University Libraries and Academic Information Resources (SUL/AIR) provides financial assistance to staff members who wish to increase their professional competence or job-related skills by pursuing programs leading to academic or professional degrees (undergraduate and graduate). This program recognizes the need to have staff members that are highly trained in both technical and subject areas in order to carry out effectively the service programs of SUL/AIR.

Eligibility

The proposed program must contribute to the professional or job-related development of the individual.
Staff must be appointed for at least 50% time in SUL/AIR, and must have completed at least one year of service in the Libraries at 50% time.
SUL/AIR allows full-time staff members time off to attend classes for credit with pay if it is job related. If it is for career development, up to 24 hours per month without pay if no comparable course is offered during non-work hours. With approval the employee may use up to 24 hours of available PTO and Vacation if the course is not offered during non-work hours. Time off of persons working 75% time is prorated based on the limit. The department head must determine that the individual's work unit can be adequately staffed during the period of time required for completion of the program.

Procedure for Application and Approval

A staff member who wishes to apply for financial assistance under this program should submit to his/her department head a fully developed plan for a program leading to an academic or professional degree. This plan should include an outline of the courses required, the time scheduled for completion of the program and an estimate of the cost. Each applicant should discuss his/her plans with the department head as early as possible during the formulation of the program. The staff member must also append to the plan a copy of the notice of acceptance to the specific program.
Based on the proposal submitted by the staff member, the department head will review the plan and submit a written recommendation to the appropriate Assistant University Librarian (AUL) regarding financial support. The criteria listed in Paragraph II--Eligibility of this document should be evaluated by the department head in the written recommendation.
The AUL will review the application and discuss level of funding with SUL/AIR Human Resources. This decision will be based on fulfillment of the criteria listed in Paragraph II of this document and is subject to availability of funds. Funds available to support this program cannot be fixed in advance, and there may be temporary limitations on the implementation of the program as a result.

Reimbursement

This program does not change any existing arrangement under which the staff member can participate in other benefits of staff development opportunities provided by the University.

The amount of support approved will be reimbursed upon completion of a course with a passing grade. The original tuition receipt, transcript and Staff Training Assistance Program application (STAP) must be submitted to the SUL/AIR Human Resources Office at the end of each term.

Employment Status

Reimbursement under this program does not oblige the recipient to continue employment in SUL/AIR after completing the degree.
SUL/AIR makes no commitment to change the level of compensation or the classification of a staff member after completing the degree.

Last modified: February 17, 2006