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Human Resource Actions
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Description
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Contact
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HR Policy Questions
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Payroll policies/procedures.
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Malini Doering
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Employment
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Exempt, Non-Exempt, & Bargaining Unit hires
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Initial contact
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Sheilaugh
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Job Posting
Request Form and Request to Post Job and Hire Form
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HR Website
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Seek Unit Manager's, Director's, & Michael Keller's approval
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Hiring Officer
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Job Posting Request Form,
electronic versions of job descriptions & qualifications sent
to:
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Sheilaugh,
srs@stanford.edu
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HR approver for job posting/classification
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Catalina Rodriguez Gary Harris
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Search plan & advertising
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Sheilaugh
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Logging applicants & interview process
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Hiring Officer
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Search Summary worksheet
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HR Website
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Prepare Supplementary Request to Hire Memo, Search Summary worksheet
& folder of all resumes/applications
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Hiring Officer
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HR reviews search packet sets hire
salary
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Catalina/Gary
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3 types of hire paperwork packets available in:
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HR hallway 231A
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Return all search paperwork to Sheilaugh
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Hiring Supervisor
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Payroll processing
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Sheilaugh
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Librarian hires
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initial contact
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Sheilaugh
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Job Posting Request Form and Request to Post Job and Hire Form
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HR Website
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Seek Unit Manager's, Director's, & Michael Keller's approval
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Hiring Officer
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Job Posting Request Form, electronic versions of job descriptions & qualifications sent to:
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Sheilaugh, srs@stanford
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HR approver for job posting/classification
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Catalina/Gary
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Search plan & advertising w/ newspapers, universities
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Sheilaugh
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Posting Vacancy on list serves, electronic lists
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Hiring Officer
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Logging applicants on Search Summary Worksheet & interview process
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Hiring Officer
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Benefit discussion for external finalists
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Catalina/Gary
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to schedule above discussion, call:
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Malini Doering
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Request to Hire Memo
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HR Website
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Prepare Supplementary Request to Hire Memo, Search Summary worksheet, resumes of all applicants, & letters of reference and interview e-mails of final candidates
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Hiring Officer
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HR reviews request, sets hire salary
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Catalina/Gary
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3 types of hire paperwork packets available in:
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HR hallway 231A
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Return all search paperwork to Sheilaugh
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Sheilaugh
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Payroll processing
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Sheilaugh
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Post hire process
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Assign ID to employee
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PeopleSoft HR System
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New hire requests SUNet ID (includes e-mail account) by going to url:
http://www.stanford.edu/services/sunetid/ |
Website
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New hire schedules employee orientation (Stanford 101) via STARS by going to url:
https://axess.stanford.edu |
Website
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Have picture taken & pick-up ID card after ID number assigned
- Harold & Maude 630/632 Serra St.
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Harold & Maude 630/632 Serra St., 8-2273
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Send Sheilaugh email at srs@stanford
with new employees email account to add to all-sul-staff distribution
list
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Supervisor
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Temporary Employment
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Temporary Employment Agencies
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to hire someone from a temporary agency, e.g., Certified/Manpower,
complete the Temporary Services Job Request Form located on
HR Website
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Supervisor
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Submit form to:
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Sheilaugh
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Students, Temporaries & Casuals
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to hire students/temps/casuals temporarily on the Stanford payroll,
complete Student/Hourly
Application Form
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Supervisor and stu/temp/cas
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send Student/Hourly
Application, I-9,
supporting documents, direct deposit, &
tax form to:
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Sheilaugh
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Request SUNet ID (includes e-mail account) by going to url:
http://www.stanford.edu/services/sunetid/ |
Website |
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Log hours worked into Kronos or complete an Hourly Timesheet [1] for every stu/temp/cas. turn
into Payroll at end of pay period.
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Supervisor & stu/temp/cas
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Internal Movement
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Requests
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Catalina/Gary
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HR approval
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Catalina/Gary
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Payroll processing and documentation handling
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Sheilaugh
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Compensation Issues
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Classification Reviews
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Classification Review Process
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Supervisor
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Exempt, Non-Exempt, & Bargaining Unit staff
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Initial contact & work w/ supervisor
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Catalina/Gary
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Prepare classification packet for review
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Supervisor
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Analysis/Decision
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Catalina/Gary
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Supplemental Pay
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Requests Personnel Action Request form
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Supervisor
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Review
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Catalina/Gary
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Payroll Processing
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Malini/Sheilaugh
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Performance Appraisal
Coordination
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Identify & communicate process for Performance Appraisal
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Catalina/Gary/Malini/ Sheilaugh
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Salary Setting
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Set units’ internal calendars & define process
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Directors
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Unit analysis to control target & equity issues
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Catalina/Gary
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Salary List & announcements
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Catalina/Gary
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Payroll processing
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HR staff
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Injuries & Leaves
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Disability
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Contact
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Malini Doering
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Process management
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HR website
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Payroll Processing
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Malini
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Workers' Comp
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Notify HR/process paperwork (available from HR office, Rm 241D,
HR Hallway Green Library) w/in 24 hours
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Supervisor
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Leave of Absence
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Send requests (leave of absence form) to:
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Catalina/Gary/Malini
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Family Leave
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Send requests to (leave of absence form)
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Catalina/Gary/Malini
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Payroll processing
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Malini
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Employee Relations
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Catalina/Gary
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Layoff Issues
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Catalina/Gary
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Departures
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Resignation
Form
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HR Website
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Notify Leave Administrators of departure
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Supervisor
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Exit interview
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Sheilaugh
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Resignation
Form to:
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HR Office 241D Green Library
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Collect keys
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Supervisor
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Collect ID & forward to HR Office
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Supervisor
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Working out of Area |
Complete Approval of Out-of-State Employee (requires Michael Keller's signature) form and return to HR
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Supervisor |
Submit each calendar year to HR by November 15 the Report of Days Worked in CA for Out-of-State Employees
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Employee |
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Staff Development &Training
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Workplace Training/Development
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Catalina/Gary
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Leave Record/Administration workshops
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Malini
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Student Hiring Workshops
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Sheilaugh
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Disability Process Workshops
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Malini / Gary
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Training Options for Unit Staff
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Catalina/Gary
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Career Counseling
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Catalina/ Gary Training & Organizational Development
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Workers' Comp workshops
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Malini Doering
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SUL/AIR Tuition Reimbursement
Program
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Catalina/Gary
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STAP/STRP
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Refer to website at:
http://adminguide.stanford.edu/22_11.pdf
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Training & Organizational Development Esti Hall, 5-8479
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Auditing
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Compliance matters
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Catalina/Gary
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Leave records administration
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Malini Doering
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Personnel, policy procedure
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Catalina/Gary
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Organizational/Unit
Redesign
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Support
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Catalina/Gary
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Workflow analysis
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Catalina/Gary
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Human Resources
at Stanford website
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http://www-sul.stanford.edu/depts/humres/index.html
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http://hrweb.stanford.edu/
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