Manual Charges

Manual Charge slips are used to check out materials that cannot be charged online, such as:

• Locked Stacks materials without bar codes.
• Audio/visual media for visitors without a Stanford ID (in-library use only).
• Course reserve materials for students with blocked accounts (in-library use only).

Using the form

The form has three sections. The first describes the item, the second describes the borrower, and the third provides information about the transaction. Please fill them out completely.

Item information

• Call number—Write the complete call number, including any volume or copy numbers.
• Bar Code No.—Since all item IDs begin with 36105, this is printed on the form; copy the remaining nine digits.
• Author/Composer—Write in at least the last name.
• Title—Copied from the spine or title page.

Patron information

• Patron Name—Write the last name, then the first name.
• ID—All library IDs at Stanford begin with a 2 followed by the underlined numbers on the ID card.

Transaction information

• Due Date/Time—In-library use will be due the same day; the time is only critical for course reserve material.
• Staff Notes—This is where you explain briefly why you are doing a manual charge. You should also use this space for piece counts or other descriptive information.
• Initials—Always initial the form; if a question arises, we have to know who to ask.
• Date—Enter the date of the transaction.
• Returned—Check this space once the patron has returned the item.
• Counted—Never use this space; the Operations Manager will use it to indicate that the transaction has been counted for our annual statistics.

Once you have filled out a manual slip, it goes into the Manual Charge box under the counter. Never throw the slips away; the Operations Manager will remove them after the item has been both returned and counted.