Serials Binding Procedures

The Music Library binds a serial volume upon physical receipt and shelving of the first issue of the next (newest) volume.

Steps:

1. Gather a year’s worth (1/2 a year if a monthly) of issues. Note the call number on the shelf label.

2. Look up the title in Workflows by clicking on Item display, choosing class number (not call number) browse and entering the call number in the search field. Leave the library field at ALL_LIBS.

3. Check MARC holdings record for any indexes or supplements that should be included in your binding and add to the pile.

4. Looking at the volume listing, see how the volumes have been bound and group your issues accordingly.

5. Double check that all issues needed for binding are present. If not, look at the holdings record at the bottom of the bibliographic record in Workflows. If the missing issues are the last of the current volume, we may not yet have received them. If this is the case, return these to the Current Periodicals shelf. Otherwise, if the missing issue(s) is(are) recorded as already received, do a search around the Current Periodical shelves, the Reference Room shelves and the general stacks and then on the serials duplicates shelf. If you don’t find them, go to procedures for Serials claiming and unitary orders.

6. Gather together the issues as they will be bound (earliest issue on top and with any regular-sized inserts) with two crossed rubber bands to hold them together.

7. Place a piggy-back barcode at the upper edge of the back cover of the last issue.

8. Create a volume record and input the barcode into Unicorn for the group to be bound. Follow the pattern already established for other volumes. See procedures for adding a volume record.

9. Look in the box of binding tickets to see if that title is there. If yes, correct any errors on the binding ticket and fill in volume number and years.

10. If there is no binding ticket, fill out a blank binding slip. See procedure for filling out empty binding slips (below).

11. Write “B&F” on a (yellow) routing slip. Tuck the binding and routing slips inside the front cover of the first issue to be bound. If there are odd-sized inserts, clip them inside the cover. On the binding slip, write “Create pocket for inserts”.

Charge the title to the Bindery using the bindery prep card.

Filling Out Empty Binding Slips

Add the following information to the binding slip:

1. Account no. = 5300515

2. Style = Periodical

3. Name = Stanford Music

4. Frequency = [No. of times a year serial is published]

5. Cover color = [Color number from samples; if there are already bound volumes, check the color of previous bindings]

6. Print color = W (for white)

7. Spine lettering: Placement of spine lettering is done with the help of a slot gauge for height placement. Look at a filled out binding slip for guidance. Spine information includes: title, volume, number, year, call number and location.