About Music Library Serials

New titles

The Music Bibliographer requests new title subscriptions by sending order slips with appropriate details directly to the Ordering Unit (contact Eve Citron, Ordering Specialist).

Incoming items

Serial subscriptions arrive at Serials Receiving where holdings information is updated. Issues are then sent to Music via campus mail to be put in the Bibliographer’s mailbox for review. After review the Bibliographer puts issues on the Serials Check-in shelves, or routes to the Head Librarian, who then does the same. Occasional issues arrive flagged as duplicates, and are also put on the Check-in shelves.

Supplements to be cataloged separately should be flagged with instructions before being placed on the Check-in shelves.

Serial issues acquired directly from outside sources to fill in gaps (e.g., through MLA-L) should be given on arrival to the Head, MTS to update holdings.

New serial titles acquired as gifts should be sent on arrival to the MARC Cataloging Unit.

Procedures

Check In
Binding
Claims and Unitary Orders
Ceased Serials
Troubleshooting

Withdrawals

A printout of the serial record indicating issues or volumes to withdraw should be given to the Head, MTS. The physical volumes can then be stamped “withdrawn” in red on the inside front and back covers and either sent to Serials (for exchange) or put in recycling, as instructed by the Bibliographer.

Duplicates

Duplicate issues arrive on occasion through subscriptions, trial offers, or as gifts. Duplicate issues are filed alphabetically and are kept until a volume is confirmed bound. The Operations Manager sends unwanted duplicates to Serials in small batches.