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Stanford University Libraries Redesign Report
Appendix 1
Process or Material Type Exclusions
Although the Team looked at almost all of the
process components of acquisitions-to-access; the
Proposed Changes do not address some particular
processes or material types for different sets of
reasons. Data for some of these materials were
included in the initial assessments (see Appendix
3, Current Transactions and Costs) but the
transaction and cost savings identified in each
Process Change exclude these categories.
The Team took an initial look at materials
received on deposit from government document
depositories and found that at almost every turn
special problems or complexities arose because of
the special nature of how they are acquired or
how SUL currently controls them. The Team chose
to not focus on these documents but suggests that
they be considered a special project within the
overall context of the developing redesigned
environment.
Maps, Special Collections materials, and
materials received as gifts or on exchange
present their own sets of acquisitions
complexities. Once acquired, however, these
materials are likely candidates for the automated
re-searching for fuller cataloging (Process
Change 3). As the redesigned environment
develops, staff should include these materials in
plans for implementation.
The acquisitions-to-access processes at the
Music Library were not included either. In some
ways, this library is ahead of central technical
services in that it has contracted out some of
its cataloging to a vendor who provides floppy
disks with bibliographic records for sound
recordings ordered from them. The Music Library
is welcome to participate in any aspect of
redesign as the project is implemented.
Conservation Treatment and Replacement and
Reformatting, two units of Preservation
Department, are not part of the
acquisitions-to-access processes, per se.
Portions of what these units do, however, might
benefit from reengineering as time goes on.
However, changes to their processes were not
examined during this study.
At the beginning of this reengineering process
interest was expressed for including Coordinate
Library processing in the redesign plan.
Subsequently, it was decided that the University
would be better served if a redesigned SUL
acquisitions-to-access process could first be
defined and implemented; Coordinate Libraries
could then study the benefits and make their
local decisions for inclusion based on hard
evidence.
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