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Tech. Services>Projects
Checklists of Responsibilities by Department
Several departments are involved in processing collections. Responsibility expectations are available for the following departments:
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- Metadata Department
- Contact: Vitus Tang, Nancy Lennartsson or the specific project leader.
- Assumes primary responsibility for the management of collections in the Metadata Department queue. Including but not limited to:
- Coordinates with Monograph Receiving the appropriate processing queue for new collections submitted through the New Collection Form.
- Designates a project leader.
- Communicates with the curator regarding the processing queue.
- Carries out pre-cataloging work (e.g., sorting and de-duping of collection) if not previously handled by the curator's office.
- Carries out all cataloging activities.
- Oversees the physical management of collection in processing, including routing of materials to other processing units as needed.
- Monograph Receiving
- Contact: Mausumi Dutta or the specific project leader
- May review with curator and Metadata Department the appropriate processing queue for collections and addresses any payment requirements. Receives replacement copies for brittle items and addresses curatorial instructions noted on the order records. If called for, appropriately flags replacement copies sent to cataloging.
- Assumes primary responsibility for the management of collections in the Monograph Receiving queue. Including but not limited to:
- Coordinates with Metadata the appropriate processing queue for new collections submitted through the New Collection Form.
- Designates a project leader.
- Communicates with the curator regarding the processing queue.
- Carries out pre-cataloging work (e.g., sorting and de-duping of collection) if not previously handled by the curator's office.
- Carries out all cataloging activities.
- Oversees the physical management of collection in processing, including routing of materials to other processing units as needed.
- Project Leader's Responsibilities, as needed
- Communicates with the curator in fine-tuning the collection profile as submitted through the Collection Form.
- Can includes investigating availability of vendor cataloging, assisting the curator in establishing LC classification for cataloged collection (to determine availability of shelving space) and analyzing data for preservation consultation and cataloging options.
- Outlines a processing plan, as needed, including staffing needs and cost assessments.
- Coordinates processing in all departments involved and serves as a resource. This may include some supervision of staff in Metadata Department.
- Prepares progress reports if requested.
- Order Department
- Contact: Operations Manager: Sharon Propas
- If collection is brittle, may perform searching for replacement copies and ordering as indicated by curator. Curator may give special instructions for ordering and detail special handling upon receiving.
- Gifts and Exchange
- Contact: Sharon Propas
- Negotiates with the curator and acknowledges per routine. Oversees sorting and de-duping if called for and prepares bookplates if required. Sends materials to cataloging properly flagged and provides Metadata Department with any special instructions from curator when available (See Special Cases-Gifts handled as collections).
- Preservation/Reformatting
- Contact: Laura Cameron, first point of contact for Technical Services when dealing with preservation and end-processing issues for new collections.
- Reviews collections for physical condition and refers to other preservation staff as needed. For further information see their Website
- Binding and Finishing
- Contact: Laura Cameron
- Provides end-processing, including repair, binding and phase-boxing, as usual or agreed-upon in advance.
- Payments
- Contact: Peter Kim
- Handles any payment requirements per routine. (Fund accounts must be determined in advance.)
- Special Collections
- Contact: John Mustain
- Designates special collections suitable for processing in Metadata Department and determines special treatment and bibliographic access on case by case basis. May de-dup and otherwise prepare collections before sending for cataloging.
Last modified:
November 12, 2008 |
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