SUL Authority Procedures: II. Definitions and Acronyms

ANALYZED MULTIPART ITEM (previously locally called analyzed terminal set): a monograph consisting of parts which can stand alone independently of the set and for which individual bibliographic records are created. A bibliographic record for the set itself is created if the parts, usually numbered, are classified together. A bibliographic record for the set is not created if the parts, numbered or unnumbered, are classified separately. A series authority record is created in either case stating, among other things, the classification and analysis practices.

ANALYZED SERIAL: a serial for which individual issues have distinctive titles and their own bibliographic records (in addition to the bibliographic record for the main serial of which they are a part) although they share the classification number which is assigned for the main serial. The numerical designation of the individual issue is added at the end of the call number on the corresponding individual record. While in processing, they can be identified by the campus messenger flag inserted in the item. Analyzed serials can also be identified by the note "Individual vols. of this title also cataloged separately" in Unicorn.

AUTHORITY RECORD: an LC or NACO authority record that resides in the NAF file or the Unicorn authority file; SUL catalogers will not create authority records in the local Unicorn authority file, but will create NACO authority records in OCLC that will be incorporated into our local Unicorn authority file via our authority vendor. In this way, our authority vendor will be able to maintain a record of all our authority records in order to comprehensively update our file through their notification service.

CAS SERIAL (Classed as separate serial): a serial for which the individual issues have distinctive titles and their own bibliographic records (in addition to the bibliographic record for the main serial of which they are a part) with separate classification appropriate to their distinctive subject matter. While in processing, they can be identified by means of the campus messenger flag inserted in the item. Also, the series bibliographic record will have the phrase "CALL # VARIES" instead of a call number.

DERIVED ORIGINAL CATALOGING (formerly called Variant Edition or VE cataloging): full/core level of cataloging when matching copy cannot be found and instead copy for a related edition (e.g., revised edition, edition by a different publisher, reprint and facsimile editions, translation and microform, and other versions in other formats) is used to derive a new record. Also included are records created for serial title changes that are based on records for earlier/later titles, as well as other serials records that are based on related copy.

ENHANCED COPY CATALOGING (formerly called copy assisted cataloging): all levels of cataloging based on matching copy that require adding classification number or subjects. Changes in descriptive cataloging and additional access points may also be made if necessary, but such changes alone do not constitute enhanced copy cataloging (e.g., improvements in 300 field, supplying critical omissions, adding local access points).
(Enhancing to PCC level will be dealt with in a separate future document)

ORIGINAL CATALOGING: all levels of cataloging that are created originally, i.e., are not based on matching copy or copy for a related edition or title, including earlier/later serial title. Copy without both subjects and usable classification number is not usable copy and should be treated as original cataloging.