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SUL Series Authority Records Handbook

Conflicts and choice of qualifier

1. Search (NAF, bibliographic file) for conflicts. Add a qualifier to the series title if there is a conflict.
   1. Conflicts:
      Series title matches exactly:
      
      • 1XX on an existing SAR.
      • 130 on a bibliographic record.
      • 245 ‡a on a serial bibliographic record.
      • 4XX or 8XX on existing bibliographic records.
   2. For subseries, the entire title proper (‡a, ‡n, ‡p) is considered when testing for conflict.
      Examples:
      Series title: Serie Medio ambiente. Riesgos geológicos
      "Serie Medio ambiente" has a conflict.
      "Serie Medio ambiente. Riesgos geológicos" does not have a conflict.
      Heading on SAR: 130 0_ Serie Medio ambiente.‡pRiesgos geológicos [no qualifier needed]
   3. No conflict:
      Series title matches 430 on an existing SAR. In this case, add a qualifier to the 430, and establish your series without a qualifier.
   4. Don't predict a conflict. Only qualify your series when needed.
   5. A series heading with a qualifier is always traced in an 830, never in the 4XX in your bibliographic record.
      
      

   If your:	Matches exactly:	Do this:
   130	130 on another SAR	add qualifier to your 130
   130	110 on another SAR	add qualifier "(Series)" to your 130
   130	430 on another SAR	add qualifier to 430 on the other authority record
   130	245 or 130 on a serial bibliographic record	add qualifier to your 130
   130	440, 490, or 830 on any bibliographic record	add qualifier to your 130
   430	130 on another SAR	add qualifier to your 430
   430	430 on another SAR	nothing (do not add qualifier)
   430	245 or 130 on a serial bibliographic record	nothing (do not add qualifier)
   430	440, 490, or 830 on any bibliographic record	nothing (do not add qualifier)

   
   
2. Choice of qualifier
   
   
   1. Choice of qualifier depends on context. Choose an appropriate qualifier that makes the heading unique.
      
      
   2. A series heading that matches the name of a corporate body exactly must always be qualified with: "(Series)". The series must be numbered in order to be considered a series in this case.
      Example:
      110 2_ Buckinghamshire Records Society [corporate body]
      130 _0 Buckinghamshire Records Society (Series) [numbered series]
      
      
   3. A series heading that matches an initialism must be qualified with: "(Series)".
      
      
   4. If the same issuing body publishes both a numbered and unnumbered series with the same title, always add the qualifier "(Unnumbered)" to the unnumbered series, regardless of which series you are establishing.
      Example:
      130 _0 Opposing viewpoints series [numbered series]
      130 _0 Opposing viewpoints series (Unnumbered) [unnumbered series by the same issuing body/same publisher]
      
      
   5. Generic publication titles such as Publication, Bulletin, Report, Occasional paper, etc. are usually qualified by corporate body.
      
      
   6. The qualifier must be given in AACR2 form. Place names are given in the form: City, State or Country.
      Examples:
      (Paris, France) [not "(Paris)" and not "(Paris (France))"]
      (Boston, Mass.) [not "(Boston)" and not "(Boston, MA)" and not "(Boston, Massachusetts)"]
      
      
   7. The form of qualifier must match its established heading in NAF. If the qualifier heading is not in NAF, it needs to be established.
      
      
   8. If the name of the corporate body used as a qualifier changes, a new series authority record is required.
      
      
   9. If the place of publication used as a qualifier of a series changes, a new series authority record is not required, but updated publisher information may be added to the series authority record in the 643 and/or 667. (Updating the 643 or adding a 667 is optional for PCC NACO contributors.)
      

Last modified: October 19, 2006