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Tech Services > Metadata > Policies & Procedures
Guidelines for Applying Video Level 3 Fixed and Variable fields
- I. Required Fixed Fields
- II. Required Variable Fields
- III. Add Notes (5xx's)
Fields if readily available
I. REQUIRED FIXED FIELDS
| Rec Typ |
TYPE of RECORD
g -- Projected graphic
|
| |
| Bib Lvl |
BIBLIOGRAPHIC LEVEL
m -- Monograph
| |
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| |
| Enc Lvl |
ENCODING LEVEL
3 -- Abbreviated level
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| |
| Desc |
DESCRIPTIVE CATALOGING FORM
i – ISBD, indicating
that the record is formulated according to International Standard Bibliographic
Description (ISBD) conventions. |
|
| Dat Tp |
TYPE of DATE
A one-character alphabetic code derived from information in field 260.
s – Single known date
Indicates that the date consists of one known or questionable single date
of publication. Use for a compilation.
m – Multiple dates
Indicates the range of years of publication of a multipart item.
Date1 contains the initial or earliest known date of the multipart set
and date2 the terminal (or ending) date. For incomplete multipart items,
Date2 is represented by 9999 to indicate that the year is not yet available.
p– Distribution/production
date and original date
Date1 contains the date of production or original distribution and Date2 the date
of the original. Use only when there are no additions to the film (such as subtitles, extras, etc.)
Examples:
Single known date
| Dat Tp |
s |
| Date1 |
1999 |
| 260 |
New York :|bKino on Video,|c1999. |
Incorrect date
| Dat Tp |
s |
| Date1 |
1999 |
| Date2 |
blank |
| 260 |
New York :|bKino on Video,|c1998 [i.e. 1999] |
Probable date
| Dat Tp |
s |
| Date1 |
1999 |
| 260 |
Boston :|b[s.n.,|c1999?] |
Probable decade
| Dat Tp |
s |
| Date1 |
199u |
| 260 |
[S.l. :|bs.n.,|c199-?] |
Probable century
| Dat Tp |
s |
| Date1 |
19uu |
| 260 |
[S.l. :|bs.n.,|c19--?] |
Multiple item not yet completed
| Dat Tp |
m |
| Date1 |
1995 |
| Date2 |
9999 |
| 260 |
New York :|bKino on Video,|c1995- |
Multiple item completed
| Dat Tp |
m |
| Date1 |
1995 |
| Date2 |
1998 |
| 260 |
New York :|bKino on Video,|c1995-1998. |
Production date and original date
| Dat Tp |
p |
| Date1 |
1993 |
| Date2 |
1985 |
| 260 |
Boston :|b[s.n.],|c1993. |
| 500 |
Originally produced as a motion picture in 1985. |
| Date1/Date2 |
DATE
Dates are represented by four digits. Missing digits in the date are represented by the character "u". |
| Ctry |
PLACE of PRODUCTION
A two-character alphabetic code indicates the
the first country of production (rather than country of publication, as is the case for books). For unknown place of production,
use xx
Refer to USMARC Format Code List for Countries (In Query Template 1 (ctrl+1),
key in country name for the code)
|
| Typ_Mat |
TYPE OF VISUAL MATERIAL
A one-character alphabetic code indicates the type of visual material.
v -- video
m -- film
|
| Tech |
TECHNIQUE
A one-character alphabetic code indicates the cinematic or video technique.
a -- Animation
l -- Live action
c -- Mixed live action and animation
z -- Other
|
| Lang |
LANGUAGE
A three-character alphabetic code indicates the main language of the
item.
Code mul indicates that the item contains more than six languages.
Refer to USMARC Code List for Languages (In Query Template 1 (ctrl+1),
key in the language for the code)
Examples:
| Lang |
eng (English) |
|
|
| |
fre (French) |
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| |
ger (German) |
|
|
Source CATALOGING SOURCE
d -- source of cataloging is not Library of Congress, nor participant in a cooperative cataloging program.
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II. REQUIRED VARIABLE FIELDS
| 007 |
007
Only input the first two characters of the 007, leave the rest as fill characters
vf||||||| -- videotape
vd||||||| -- videodisc or VCD
mr||||||||||||||||||||| -- film reel
|
| 020 |
ISBN (International Standard
Book Number)
If an item contains an ISBN (a ten digit standard number), transcribe
it without hyphens.
Example:
020 3428098900 (on item: ISBN 3-428-09890-0)
|
| 040 |
CATALOGING SOURCE
If there is an existing 040 with other library’s code, add |dCSt
For SUL created record, use CSt|cCSt
|
| 245 |
TITLE and GMD
Transcribe title from the label, if possible, including diacritical marks as they appear. If there is no title on the label, take the title from accompanying material, documentation from the donor, etc. As a last resort, it may be necessary to view the credits, if equipment is available.
| Indicators |
First |
0 |
100 field is not present in the record |
| |
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Second |
|
Nonfiling characters |
| |
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| |
|
0 |
No initial article at the beginning of the title.
Diacritical marks or special characters at the beginning of the
title that does not begin with an initial article are not counted
as nonfiling characters.
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1-9 |
Title begins with a definite or indefinite article that is disregarded
in sorting.
For an alphabetical list of articles, refer to Subject Cataloging
Manual: Shelflisting (in Advanced Query (F2), key in “initial
articles” for the list)
For a list of articles by language, refer to Library of Congress
Filing Rules (in Advanced Query (F2), key in “table 1”,
enter, and hit F3 for the list)
Diacritical mark associated with the article and the space after
it are included in the count of nonfiling characters.
|
| Subfield codes |
|a |
Title Proper
Beginning subfield code |a is omitted. |
| |
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|h |
GMD
General Material Designation
|h follows Title Proper and is always enclosed in brackets.
[videorecording]
[motion picture]
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|b |
Remainder of Title
Includes parallel titles and other title information.
|b follows Title Proper with a space and colon.
All subsequent other title information follows with “space
colon space”.
Subfield code |b is not repeatable.
|
| |
|c |
Statement of responsiblity
Put the name of the director and any other known producers, writers, or corporate bodies in a 508 field, unless the item cataloged lacks a collective title and the separate works are by different persons or bodies.
|
When adjacent initials appear in the 245 field separated by periods,
no spaces are recorded between the letters or periods.
Field 245 ends with a period, even when another mark of punctuation is
present.
Example:
Out of fear |h[videorecording].
ITEM WITHOUT A COLLECTIVE TITLE
An item contains several separately titled works and lacks a collective
title.
Transcribe the titles of the individually titled works in the order
in which they appear in the item.
(1) If the separate works are all by the same person(s):
In the 245 field, separate the titles (followed by its Other Title
Information) bya space semicolon space.
label: Party party // Girlfriends // two short films by
// Ronni Sandroff
| 245 |
10 |
Party party|h[videorecording] ;|bGirlfriends. |
| 700 |
1 |
Sandroff, Ronni. |
| 740 |
02 |
Girlfriends. |
(2) If individual works are by different person(s):
In the 245 field, separate each title (followed by its Other Title
Information and Statement of Responsibility) with a period followed
by the next title
Example with three films by two directors:
Lucky day|h[videorecording] /|cJyothi Kapur Das. Love in an elevator ; A touch of tutelage / Thea St. Omer.
Add Author (700 1) for all of the directors and Title (740 02) added entries for the
other works.
| 246 |
VARYING FORM of TITLE
This field contains varying forms of the title associated with
the item. These variant titles are recorded in field 246 only if they differ substantially
from the title statement in field 245 and if they contribute to the further
identification of the item.
| Indicators |
30 |
Portion of title |
| |
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| |
31 |
Parallel title |
| |
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| |
1 |
Title needed additional explanation in |i:
|iTitle on container:|aVariant title |
Initial articles are not recorded in field 246.
Field 246 does not end with a mark of final punctuation unless the last
word in the field is an abbreviation, initial, or data that ends with
a mark of punctuation.
|
| 250 |
EDITION STATEMENT
Transcribe the edition statement if found on the item.
Both indicator positions are blank.
Field 250 ends with a period.
Examples:
Director's cut.
|
| 260 |
IMPRINT
Transcribe as accurately as possible. Use authorized abbreviations
for places and publishers, including diacritical marks.
Both indicator positions are blank.
| Subfield codes |
|a |
Place
of Publication
Omit beginning subfield code |a.
Use the U.S. Postal Service abbreviation of state names if they
appear in the publication area of the item. In all other cases,
use the abbreviations for state names given in Anglo-American Cataloguing
Rules, 2nd edition, Appendix B.14A (Click on Contents - expand Appendices
– expand Appendix B and B.14 – double click on B.14A
for the authorized abbreviation of states)
If two or more places are named for the same publisher, give the
first named place. If the first named place is not in the U.S.,
give also the U.S. place name, following the 1st place with space
semicolon |a.
When place is unknown, use [S.l.]
Omit the place of publication when an item is unpublished. This is often the case with videorecordings that lack any publisher identification on the label or container or have handwritten labels.
Subfield code |a is repeatable. |
| |
|b |
Name of Publisher
Following the place of publication with “space colon |b”,
give the name of the publisher
If an item has two or more publishers, give the first named and
its corresponding place(s). If the first publisher is foreign, add
subsequently named U.S. publisher and its corresponding place, following
the first publisher with “space semicolon |aPlace and space
colon |bPublisher”.
If the name of the publisher is unknown, use [s.n.]
Omit this subfield when an item is unpublished.
Subfield |b code is repeatable. |
| |
|c |
Date of Publication
Following the publisher with “comma and |c” (no spaces
before or after), give the publication date.
If the date of publication is unknown, give the
copyright date, preceding the date with a “c”.
If no publication or copyright date can be found in an item, supply
an approximate date of publication in square brackets.
In describing a multipart item, give the earliest and latest dates,
separated by a hyphen.
In describing a multipart item that is not yet complete, give the
earliest date only, follow by a hyphen.
Printing date is not used as publication date.
|c is not repeatable.
Field 260 ends with a period, a hyphen, or a closing bracket. |
Examples: Tulsa, Okla. :|bWinchester Press,|c1999.
London ;|aNew York :|bMacmillan,|c1999.
Paris :|bGauthier ;|aChicago :|bUniversity of Chicago Press,|c[1999?]
|c1999. (for unpublished item)
|
| 300 |
PHYSICAL DESCRIPTION
Record the number of items, duration, sound and color, and size. Examples
1 videocassette (59 min.) :|bsd., col. ;|c1/2 in.
1 videodisc (138 min.) :|bsd., b&w ;|c4 3/4 in.
1 film reel (7 min.) :|bsd., col. ;|c16 mm.
If odd sizes or formats are encountered, alert the Electronic Media Cataloger in the MARC unit
|
| 490 |
SERIES STATEMENT (No Authority Verification)
Enter a series as it appears on the item in Symphony 490 field.
| 490 indicator |
1st |
0 |
|
2nd |
blank |
Field 4xx does not end with a mark of punctuation.
Examples:
490 0- Agni yoga series ;|vv. 3
490 0- Director's collection ;|vt. 1
|
| 538 |
SYSTEM DETAILS NOTE
If the item is a videorecording, give the type of video format, and applicable system or region codes
538 |
DVD (Region 1) |
538 |
DVD (PAL, Region 0) |
538 |
DVD-R |
538 |
VCD |
538 |
VHS. |
538 |
U-Matic. |
538 |
Betacam SP.
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|
| 508 |
CREATION/PRODUCTION CREDITS NOTE
Give the director and any other names or corporate bodies associated with the production. Do not use for cast members. If the item consists of separately titled works by different persons, put the directors in the 245 if there is no collective title and in the 505 if there is a collective title.
508 |
Director, Bettina Frankham; Girl and a Gun Productions. |
|
| 505 |
CONTENTS
Give a contents note for items with a collective title containing separately titled works. Include the name of the director if they are not all by the same person, and, if known, the year of production and running time.
505 |
Alma do negocio (1996) / Jose Roberto Torero (8 min.). Brevissima historia das gentes de santos (1996) / Andre Klotzel (14 min.). Onde Sao Paulo acaba (1995) / Andrea Seligman (12 min.). Amor (1994). / Jose Roberto Torero (14 min.). Criaturas que nasciam em segredo (1995) / Chico Teixeira (21 min.). |
|
| 590 |
Local
The following local note is required in all Level 3 records, with a first indicator of 0
|
| 653 |
SUBJECT ACCESS
For documentaries, 653 fields contain subject access entries and terms derived
from
title information, summaries, information on the Web, etc. For fictional films, 653 are used for genre access.
Assign one 653 to reflect the classification number of an item.
| 653 |
Uncontrolled Index Terms (see separate guidelines)
| Indicators: |
1st |
0 |
| |
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| |
2nd |
blank |
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| 7XX |
ADDED ENTRIES (No Authority Verification)
7XX fields contain added entries that provide additional access
to a bibliographic record. Always trace the names of directors.
| 700 |
Entry-Personal Name
| Indicators:
| First |
Type of personal name entry |
| |
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| |
|
0 Forename |
| |
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1 Surname, single or multiple |
| |
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Second |
blank |
| Examples: |
100 |
0- |
Adam,|cvon Bremen,|d11th cent. |
| |
100 |
1- |
Schmitt, Florent,|d1870-1958. |
| |
100 |
1- |
Marchand, Virgil. |
| |
100 |
1- |
Bianchi, G.|q(Giovanni),|d1924- |
| |
100 |
1- |
Lopez Acebal, Francisco. |
|
| 797 |
Added Entry - Corporate Name
Add corporate name entries involved in production (rather than merely publishers of distributors.
Both indicators are blank
| Examples: |
797 |
|
United States.|bDept. of Energy. |
|
| 798 |
Added Entry - Conference Name
Add conference name entries involved in production.
Both indicators are blank
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| 740 |
Added Entry-Titles
Add title added entries for separately titled works in a collection. If there is a collective title, trace all titles listed in the 505. If there is no collective title, make added entries for all titles but the first (i.e. the one already in the 245 |a)
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III. ADD NOTES FIELDS (5xx's) IF READILY AVAILABLE
| 500 |
ACCOMPANYING MATERIAL
Make a note on the number and location of the accompanying material.
| 500 |
Five maps on 2 folded leaves in pocket. |
| 500 |
Two computer optical discs in pocket. |
| 500 |
Accompanied by study guide (20 p.) issued in 1996. |
Make separate call segments for each piece.
Create a MHLD:
| 852 |
|
|cHome Location|tcopy number |
| 866 |
41 |
|81|a1 videocassette + 5 maps |
| 511 |
CAST/PARTICIPANT NOTE
Use this note for persons appearing onscreen or offscreen narrators. Use 1st indicator 1 if the note is being used for cast, otherwise, use 1st indicator 0.
511 1 |
Greta Garbo, John Barrymore, Joan Crawford, Wallace Beery, Lionel Barrymore, Lewis Stone, Jean Hersholt, Robert McWade, Purnell Pratt. |
511 0 |
Narrator: James Earl Jones. |
511 0 |
Narrator: James Earl Jones. |
50112 |
Panelists: Jim Compton, Sharon Nelson, Hon. Jay Inslee, Frank Blethen...et al.. |
|
| 500 |
ORIGINAL FORMAT
Give the orginal format if known. Give the year of production if it is different from the video publication date, or if the date of the video is unknown.
500 |
Originally produced as a motion picture in 1978. |
500 |
Originally produced as a 16mm motion picture in 1986. |
500 |
VHS copy of mini dv master. |
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Last modified:
September 3, 2009 |
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