Printer-Friendly

Unicorn Serials Maintenance Requests

Routine Serials Maintenance

Send to Data Control Unit, Meyer 3rd floor (datacontrol@stanford.edu).

• transfers (includes: moving barcoded item records, changing the location in the MHLD, creating a new MHLD if necessary, relinking orders)
• withdrawals
• relinking new holdings (MHLDs) after a copy is transferred
• fixing simple bibliographic data errors such as typos
• adding copies (paper request only - no item in hand)
• correcting simple call number data errors (e.g., wrong class scheme, missing |z, inconsistent volume designation, etc.)
• adding volumes to already cataloged titles
• creating records for existing titles with an imprint date older than 5 years for which no record can be found in Unicorn
• For large Collections, please see: Collections Policy and Procedures

• holdings statements (MHLDs) updates
• creating new holdings statements (MHLDs)
• relinking and updating control records
• closing records that have ceased (bibliographic portion and holdings (MHLDs). Including records for electronic serials with a physical carrier (CD-ROMs, diskettes, etc.))
• adding ISSNs (to records without ISSNs)
• invalid ISSNs
• changing "latest in" information in the MHLD (e.g., location where the latest issues are kept changes, or the latest issues are no longer kept in a special location, etc.)

Serials Cataloging Maintenance

Send to MARC Unit, Meyer 3rd floor, Attn: Kay Teel (kteel@stanford.edu):

• title changes (include detailed holdings of the old title)
• heading changes (organizations, conferences, uniform titles, etc.)
• classification changes
• subject heading changes
• frequency changes
• changed ISSNs
• uniform title additions
• complex bibliographic relationships that often require the creation of new record
• adding copies for items in hand (request sent with item)
• format changes
• maintenance that requires knowledge of cataloging in specific language
• maintenance that requires judgment based on cataloging knowledge
• creating records for existing titles with an imprint date more recent than 5 years for which no record can be found in Unicorn
• "unusual" requests

Last modified: October 16, 2007