|
 |
Tech. Services
>
Metadata > Cat.
Policies & Procedures
Guidelines for using Item Extended Information TECHSTAFF field
Prior to the upgrade to Uniciron version 2003.0.11 on 9/6/04, item
level notes were input in item comment lines. U2003 replaces item
comment lines with item extended information fields, which are more
flexible and can hold more data. The content of existing .COMMENT.
lines were converted to the TECHSTAFF field during the upgrade, and
the .COMMENT. prefix was removed. For the time being Technical Services
staff should use the TECHSTAFF field in the same way as they had used
the comment lines, and should follow the same inputting conventions.
The only change is with the .COMMENT. prefix, which should no longer
be used. Technical Services staff should not input any notes into
the CIRCNOTE or CIRCSTAFF field. We may decide to make use of the
PUBLIC field, which displays as a public note in Socrates, but until
use policy is established, Technical Services staff should not input
notes into the PUBLIC field either.
Historical information on Item Comment lines prior to Symphony
2003:
Use of item comment lines (Oct. 4, 1996-Sept. 7, 2004):
- Ser-Acq and Cataloging Serv. staff will enter non-public processing,
routing, maintenance comments preceded by ".COMMENT." [Note:
do not input a space between ".COMMENT." and the beginning of
the note.] Conventions developed in NOTIS will be continued
for recording cataloger's initials, format change, routing within
TS, and maintenance such as withdraw, reclass, transfer. The same
comment line can be used for multiple comments, separated by slash.
- Circ staff will add circ related comments with prefixes as follows:
.COMMENT.MIDSPINE. continue to use for "lacks issues" .COMMENT.SD.
search dates .COMMENT.CLAIMS. user claims returned .COMMENT.CM.
catalog maintenance information, e.g. request message to DBM or
SCS. Will be removed when action is completed. .COMMENT.CIRC.
other circ related comment
- Some information formerly entered in the item comment lines
should be entered in the 9xx fields of the bib record. This includes
date cataloged (ex.:
910 MARCUnit/yyyy/mm/dd/[cataloger's
intitials]); notifies and rushes (ex.: 940 Notify:
[name, affiliation, email] or 940 PRI 1. Rel. Stud.
160, Fall 2002); selector for electronic resource (ex.:
910 selector: ceaston); or check-in instructions
(ex.: 910 Check-in: Serials). Notifies will be removed
by Circ staff when the action is completed.
Converted item comments (from NOTIS to Symphony):
- any converted comment beginning with ".COMMENT.MIDSPINE.", ".COMMENT.IT.",
".COMMENT.SD." belongs to Circ and will not be touched by Ser-Acq
or Cataloging Serv. staff at all.
- any converted comment beginning with ".NOTE." or ".COMMENT."
belongs to Ser-Acq and Cataloging Serv. staff and will not be
touched by Circ at all.
- useless or no longer relevant converted notes can be removed,
but only by staff that owns the comment line. If all the content
of a comment line is removed the ".COMMENT." or ".NOTE." marker
should be removed as well, so we don't end up with empty extended
info later.
Last modified:
October 8, 2008 |
 |
