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Monograph Receiving Unit Guidelines

EDI Rejects, Duplicates and Wrong Material Supplied (2GIFTS)

Rejects  (C/R)

• If the rejected book is a firm order, check the order to see if the selector on the order is the same as the selector who rejected it. If not the same, do not reject the book. Accept the book for the location it was ordered for.

• Scan barcode in MODIFY TITLE

• Change Home location  to SHADOW and Current location to SHADOW

• Edit TECHSTAFF note to:

            C/R by <selector initials>
 
• Edit Order and put in Extended Info Comments:
C/R by <selector initials> 2GIFTS <your initials> <today's date>
• Leave vendor slip in book

• Prepare 2GIFTS flag  with "reject" circled.

• Put book on 2GIFTS shelf.

Duplicates

• Link order (all fiscal years) that is attached to the duplicate bibliographic record to the bibliographic record that already existed in Unicorn before the duplicate arrived.

• Edit Order and put in Extended Info Comments: DUP2GIFTS <your initials> <today's date>

• If  the order was canceled,  put in Extended Info Comments: Cancelled <date cancelled>; EDI rec. on line <order line #>;  DUP2GIFTS <your initials> <today's date>

• Edit Item on the duplicate bib record that now has no orders attached. Change Home location  to SHADOW and Current location to WITHDRAWN and request deletion of this record.

• Leave vendor slip in book

• Prepare 2GIFTS flag  with "duplicate" circled.

• Put book on 2GIFTS shelf.

Wrong Material Supplied (wms)

If  the vendor supplies the wrong material for a firm order, we will keep and pay for the wrong material unless the cost is more than $100. We will re-order the correct material. If cost is over $100, consult with your supervisor.

• Search Unicorn to determine if the wrong material supplied is a duplicate in SUL.

• If not a duplicate in SUL, Edit Order and put in Extended Info Comments field:   wms=<title of wrong material supplied> CORRECT TITLE NEEDS TO BE RE-ORDERED;  NOT A DUP IN SUL; 2GIFTS <your initials> <today's date>. Make a printout of Edit Order screen and put in book

• If duplicate in SUL, Edit Order and put in Extended Info Comments field:   wms=<title of wrong material supplied> CORRECT TITLE NEEDS TO BE RE-ORDERED;  DUP 2GIFTS <your initials> <today's date>. Make a printout of Edit Order screen and put in book

• In the bibliographic record, click on the call segment for the wrong material supplied. Create  a zero copy call segment 
  • Call Number and Item Maintenance
    • Make sure that the behavior tab properties have the add items boxes unchecked.
  • Click on Add Call Number
  • Enter correct library
  • Click OK
  • Verify the class scheme = LC
  • Save
  • Close
• Change the current location of the item you are sending 2GIFTS to WITHDRAWN and request deletion of this call segment.
 
• Link the new zero copy call segment to the order.

• Leave vendor slip in book

• Prepare 2GIFTS flag  "Other" box marked and "wms" added.

• Put book on 2GIFTS shelf.

Last modified: April 19, 2007