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Acquisitions>> EDI Procedures>
Monograph Receiving Unit Guidelines
Processing YBP CAS Standing Orders
CAS Standing Orders are books published in a series which we class separately, each with its own bibliographical record and unique call number.
The EDI process for CAS Standing Orders works exactly like it does for approvals except that instead of a new Approval order being created, a new line of the Standing order is created.
CAS Shipments:
The way that you can distinguish a Standing order shipment is that the vendor mailing label shows only the library name (e.g. ENGIN, GREEN, ART) Here are the 3 different kinds of shelf-ready shipments and their corresponding labels:
Art/FO = Firm Orders (May also cite a purchase order number instead)
Art/AP = Approvals
Art = Standing Orders
Processing CAS books:
Process exactly like you process Approvals. It is important to check for duplication as we do for all approvals.
Record statistics in the Standing Order category on your statistics sheet.
Books:
For the following libraries, books are sent directly to the library. Put the blue copy of the invoice in one of the books in the shipment; repack books in box; attach campus messenger flag to box and place in mailroom for pickup:
For the following libraries, do NOT place books on selector shelves. If hardback and no book plate or re-marking is needed, put directly on shelf-ready book truck. Be sure to check fund codes (listed on invoice) to see if any books need to receive a bookplate. If paperback, make a printout of the book before placing in "Paperbacks" box. If a book plate is needed on a paperback, write the fund code in pencil in the back of the book.
For the following Libaries, process following their individual policies for paperbacks, stamping, etc.
Art
Music, ARS, CCRMA
Last modified:
August 9, 2006 |
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