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Acquisitions>> EDI Procedures>
Monograph Receiving Unit Guidelines
Request Notify
Follow these instructions when you receive a "PATRON REQUEST -- EDI GREEN" e-mail message.
- Make a printout of the e-mail message
- Copy the title information from the e-mail and paste it into a title search in Unicorn
- Once you have found the correct record for the requested item, go to the VOL/COPY screen and check the .COMMENT. line for the date item was processed (this information will be helpful in evaluating where the item may be).
- Check the order screen to find out whether or not the item is an APPROVAL or FIRM order.
- Scroll down to the bottom of the screen to get the fund code.
- Write the fund code on the e-mail printout so that when you get to the eval room you know which shelves to look at.
- If the fund displayed in the order record is an endowed fund, and the order type is APPROVAL, you know that the selector has already reviewed the material and that the fund has already been changed in the system.
- Search for the item in the following locations:
- The selector shelves in the eval room
- The bookplating area if item has an endowed fund (easiest way is to search by call #)
- The truck of books being prepared to go to the loan desk (easiest way is to search by call #)
- If the item is retrieved, finish all processing, insert notify flag and send to the next location:
- Hand deliver to B & F if there is any further physical processing is needed
- Hand deliver to Green loan desk (best to wait until the end of your shift so that you only make one trip per day)
- Send via ID mail to branch library.
- If the item can not be found after thoroughly searching for it, respond to the "PATRON REQUEST -- EDI GREEN" e-mail with the message "item not found."
Last modified:
August 9, 2006 |
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