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Acquisitions Department > Monograph Receiving > Procedures Index
Monograph Receiving Unit Guidelines
Deletion Requests
Items
Preparation Prior to Submitting Request
- Change the value in the CURRENT LOCATION field to WITHDRAWN for the ITEM to be deleted. (This will prevent ghosts from appearing in Socrates if the record is not deleted on the same day it was created.)
- All orders linked to the ITEM to be withdrawn must be re-linked to an appropriate ITEM that will remain. (This will prevent linking information from disappearing from these orders.)
Submitting Requests
- Make a printout of the volume/copy screen.
- Add the following information:
- Date
- Your initials
- The specific ITEM to be deleted if more than one ITEM on the record has a CURRENT LOCATION value of WITHDRAWN
- Any additional information that may be helpful.
Orders
Deletion Guidelines
- Order records for which the supplier has been contacted [e.g., paper order request, email request, telephone request] are never deleted.
- Order transaction lines created in error will be deleted.
Request Requirements
- Order # and line # to be deleted
- Reason for deletion (including correct order transaction line # if applicable)
- Your initials
Last modified:
April 11, 2007 |
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