Material whose text is identical with a volume: 1) received by SUL; 2) for the same location and 3) published by the same publisher. [e.g. subsequent printings]. Usually has the same isbn
Material whose text is identical with a volume: 1) received by SUL; 2) for the same location; 3) having different publishers but printed within 2 years of each other. [i.e. simultaneous publications]
Material not received by SUL but: 1) expected on a standing order from a different vendor and for the same location or 2) expected from an EDI approval vendor.
General Guidelines
Receive in Symphony when there are unresolved payment issues or material has already paid or barcoded.
Return to vendor whenever possible.
Receive on the standing order if supplied by the same vendor documenting circumstances in a comment field
e.g., "rec'd on approval" or "sb=?"
Route to the Gifts Unit when unreturnable.
Notify appropriate staff in the Ordering Unit to cancel a firm order which will result in a duplication.
Quality Control
Fill in all information on RETURN or 2GIFTS flag indicating that item is a duplicate.
Add note in Extended Notes field of order linked to existing item following Returns policy.
Maintenance
Merge duplicate records in Symphony:
Acquisition record(s) should be re-linked to the bibliographic record which will remain.
Duplicate bibliographic records should be withdrawn/deleted.
Data Control should handle the merger of duplicate records if the record to be deleted is cataloged.
