Acquisitions Department > Monograph Receiving > Procedures Index
Monograph Receiving Unit Guidelines
Format Change
It is important that you recognize when you are changing the format
of a record in Symphony. The record format may be changed by modifying
the Record Format box on the Control tab or by overlaying with a
record in a different format in Smartport. Be very careful
about changing the Record format box because there will also be
other changes that you will need to make in the fixed and variable
fields once the format has been changed. Be aware of different formats
when you are overlaying with a Smartport record.
The most commonly used formats are: MARC, MAP, MRDF, MUSIC, SERIAL,
VM
Format changes result in 2 records appearing in Socrates so you
must indicate that you have intentionally changed the format by
adding a TECHSTAFF note in the Call Number/Item screen using the statement
below:
fc:<your initials> <today's date>
If you are overlaying a MARC record with a SERIAL record and an
single-volume order record is linked to the title, you will
need to add this in a TECHSTAFF note field on the order <vol.
description> orig. ordered on a books record
or what was originally ordered (inferred from the books bibliographic
information) will be lost.
Route each format to the correct processing unit.
Last modified:
April 11, 2007 |
