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Acquisitions Department > Monograph Receiving > Procedures Index
Monograph Receiving Unit Guidelines
Routing Microforms (Microfiche and Microfilm) to the Materials Control Unit (MC)
- Receive order or order line. Fill in parts field appropriately.
Do not load order. "Close" Line 1 of order if set is now
complete.
- Create a copy segment ONLY if this is the first receipt. Leave call # and barcode # autogenerated.
- On the first copy segment on the bib record, add Modify Title
TECHSTAFF note:
MONORECUnit/<date>/<initials>/CATMCUnit ; exactly what you
are routing (e.g., reel 72-99 + 1 Guide to reels 1-71)
Do not delete any previous routing notes.
- Do not create or update mhld.
- Prepare a campus messenger flag:
Top of flag: Symphony
control # and date (mm/dd/yyyy)
To: MC
Instructions: r:<your
initials>
- If there are multiple copies of Guides, please supply location
for each (if available)
- Include copies of any shipping lists/invoices. This
is very important because they may contain information important
for cataloging.
- Keep all Guides, contents lists, shipping lists or other printed
material with the microform.
- If the microform is the result of a Stanford request
to have the original reproduced, we need to know what (also where
and when) organization did the reproduction, if this is available.
- If a microform is a Gift, please state this on the flag
and supply any information available on how
Stanford got it, reproduction, etc.
- Remember to attach any Notify/Rush flags, clearly visible.
- Duplicate guides sent with or without the microform should be
routed to the Marc Unit.
Last modified:
April 12, 2007 |
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