Acquisitions Department > Monograph Receiving > Procedures Index
Monograph Receiving Unit Guidelines
Receiving International Documents
The Monograph Receiving Unit receives International Government
documents through the MSO and Approval/Blanket order workflows.
MSO Workflow
International documents arriving in the MSO Workflow will have
a Campus Messenger flag filled out and inserted into the items containing
the following elements:
- [Location]/CAS
- If the location = INTL-DOCS, Type = GOVSTKS
Call number
- Usually UN call number
- Enter exactly as written on the flag
- Use class scheme “ALPHANUM” for UN call numbers
Fund or depository information
- UNGIFT for UN agency, GIFT for other international agencies
Order number
- (ø SR written on the flag = Gift order)
Initials
Approval/Blanket Workflow
There are three categories of International documents that you
may find in the Approval/blanket workflow, blanket orders, EU depository,
and gifts.
Blanket orders
The International Document blanket order monographs are flagged
with the color of the week by the Serials Receiving staff and placed
on the selector’s shelf for review.
Blanket order flags will have the order and invoice numbers, along
with cataloging instructions. If the items are swept prior to being
evaluated by the selector, we will use the following defaults:
- Catalog for Green Library
- Class scheme = LC
- Location = STACKS
- Type = STACKS-MONO
Never use the INTL-DOCS/GOVSTKS location
and type for items with LC classification!
EU depository
The EU depository monographic items are flagged with the color
of the week by the Serials Receiving staff and placed on the selector’s
shelf for review. Follow instructions on the flag at the point of
receiving. If the items are swept from the shelves prior to being
evaluated by the selector, we will use the following defaults:
- Catalog for Green Library
- Class scheme = LC
- Location = STACKS
- Type = STACKS-MONO
Never use the INTL-DOCS/GOVSTKS location
and type for items with LC classification!
- Order type = Approval
- Vendor code = EUDEP
- Fund = NOFUND
- Selector = cde
- Copies funded = 0
Gifts
International Document gift items arrive from various different
international agencies. They are flagged with the color of the week
by the Serials Receiving staff and placed on the selector’s
shelf for review. Follow instructions on the flag at the point of
receiving. If the items are swept from the shelves prior to being
evaluated by the selector, we will use the following defaults:
- Catalog for Green Library
- Class scheme = LC
- Location = STACKS
- Type = STACKS-MONO
Never use the INTL-DOCS/GOVSTKS location
and type for items with LC classification!
- Order type = GIFTMONO
- Vendor code = UNGIFT (if from UN agency), GIFT (if from other
agency)
- Fund = INTLDOC
- Copies funded = 0
- Selector = cde
Last modified:
April 11, 2007 |
