Acquisitions Department >>Payment Unit>>Procedures Index
Payments Unit
Advisory Alerts
rev20020129
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South Africa (01-29-02)
In the last 6 months two Stanford checks to THOROLD have been intercepted, altered, and attempted to be cashed. Most checks issued after July 2001 are still outstanding, and have likely been intercepted as well. Until further notice, please discuss payment options with the Payments Manager before processing any invoices for vendors with payment addresses in South Africa.
Here's an exerpt from another institution:
From: Joe Lauer <lauer@mail.lib.msu.edu>
To: "'ALC list'" <alcasalist@lists.Stanford.EDU>
Subject: Checks to South Africa intercepted
Date: Thu, 20 Dec 2001 08:31:36 -0500
Sender: owner-alcasalist@lists.Stanford.EDU >
I just learned that some of MSU Library checks sent to Thor in South Africa were intercepted and altered.
An example of what has happened is that a $480 check was altered to $48,000 and was spent as such.
Has anyone else encountered problems?
Bogus Invoices for Advertising Services (01-28-02)
All SUL Staff,
It has been brought to our attention that a few companies have been billing our Libraries for bogus advertising services. In
some cases the Libraries are being threatened with collection
agencies. Please be aware of this possibility and be sure to
refer all calls and invoices to me.
The University Central Procurement Dept. has been notified and a
hold has been put on all activity concerning these companies.
Keep in mind there are more companies like these and Stanford
University is a prime target.
Thank you in advance.
Anita deGero
Library Procurement
Probably will not affect us as these invoices are normally routed through Procurements anyway.
Tax Rate Back to 8.25% Effective January 1, 2002
The correct tax rate for all invoices payed in Unicorn will be automatically calculated based on the invoice date entered in the invoice record regardless of what the tax default value is when we first logon.
All invoices with dates earlier than calendar year 2001 will have tax calculated at 8.25%.
All invoices with dates in the calendar year 2001 will have tax calculated at 8.00%.
All invoices with dates after the calendar year 2001 will have tax calculated at 8.25%
Subsidiary payments are a different animal. When accruing tax, you must cite the GL code for the correct tax rate.
0ZZZ001 51738 = 8.00% (invoice date in calendar year 2001)
0ZZZ001 51730 = 8.25% (all other invoices)
UNP (11-02-01)
Date: Fri, 2 Nov 2001 18:04:39 -0500
From: booknews <booknews@un.org>
Subject: Message to UNP customers
Sender: booknews <booknews@un.org>
To: booknews <booknews@un.org>
Reply-To: booknews <booknews@un.org>
Message-ID: <OF6BF6A295.56525532-ON85256AF8.007E7386@un.org>
Dear Customer:
In light of the current heightened security situation, we are experiencing extensive delays in processing incoming
postal mail received at the United Nations Headquarters.
This situation will impact our customers from North America,
Latin America and the Caribbean, and Asia and the Pacific,
which are served from New York.
Given this situation, and in the interest of maintaining efficient
service, we urge you to fax or e-mail your orders and claims.
For payment of invoices, we suggest that you use credit cards
by calling our toll-free number or electronic transfer of
funds to our bank account:
Chase Manhattan Bank
1166 Avenue of the Americas, 17th Floor
New York, NY 10036 USA
Account Name: United Nations Revenue Producing Activities
Account No: 485-000-377
ABA 021000021
When making bank transfers, please always reference your invoice number/s so that we can properly credit your account.
If you have any further questions, please do not hesitate to contact us at:
Tel: (800) 253-9646, (212) 963-8302
Fax: (212) 963-3489
E-mail: publications@un.org
We regret the inconvenience this may cause and thank you
for your cooperation.
Sincerely,
Christopher Woodthorpe, Chief
UN Publications
P.S. This message does not apply to customers from Europe, Middle East and Africa, who are serviced through our Sales
Office in Geneva.
We will not make any changes to our standard payment policies at this time.
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July 18, 2006 |
