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    Acquisitions Department >>Payment Unit>>Procedures Index

    Payments Unit

    Bibliographic Records Created by the Payments Unit

    rev20020624

    Subject Index | Title Index | Vendor Index | Acronyms | Dictionary


    Active records are GREEN
    Inactive records are RED
     
    TITLE
    ID #
    NOTES
    $0.00 pay line a4352759 Bib record for $0.00 pay line orders required to process adjust line only invoices with at least one taxable payment line. [i.e. added charges] Access = buncha zero pay lines
    $0.00 pay line archive. a4739274 Archived $0.00 paylines for previous fiscal years. See "Buncha zero pay lines" record for current fiscal year (barcode = 4352759-1001) Access = zero pay line graveyard
    Academic Book Center.
       Slavic Exchange purchases.
    a3343048 Record created for payment. Pay each invoice as single line, tax on all. mwp  10/96
    Annual Reviews, Inc.
       Slavic Exchange purchases.
    a3345222 Record created for payment.  Pay each invoice as single line, tax on all. mwp  10/96
    Backer Bryant Academic Library Services.
       Acquisition fee payments.
    a4035420 Record created for payment. Pay "acquisition fee" charges from this vendor on order attached to this Bibl. Vendor is consolidating orders for items found on the Web to avoid many orders and payments to a bazillion little tiny booksellers. An experiment, talk with MPalm or SPropas if you have questions about this. Access = Buncha service fees
    Bulk purchases. a4349716 This record created to pay for bulk purchases -- List of specific titles should be attached to the invoice in our audit file -- Create an order for each purchase. After payment, change "copies funded" to "0" and notify Mono Rec manager of order # so receipts can be linked to the payment record -- psk 5-1-2000
    Creeley, Robert.
       Various purchases.
    ANT7492
    Custom fees payments on LMB funds. a4337982 Use this record to pay for miscellaneous customs fees on LMB funds where no other bibliographic record is available or needed. Attach orders as appropriate to this bib. Each order may have a non standard GL code in REQ #. Document nature of payment in Catalog# on order line. Input invoice #s in PARTS field.
    Exchange purchases for non-Slavic partners. a3354137 DO NOT USE -- All current non-slavic exchange partners should have their own record to re-link payments to -- psk 7-18-2000
    International Monetary Fund.
      [MEMBERSHIP - BLANKET ORDER]
    a3378960 Record created for payment. OKd by CDEckman 2/97, want all publications being sent on mysterious extant BO. mwp 2/7/97
    Latin American and Iberian approval and blanket order materials. a3349770 Record created for payment. Create recurring order for each applicable vendor, use vendor name+AP for order #s. mwp 11/13/96
    Levinton, Gueorgi.
      [Abstracts of Dissertations]
    a4277396 Record created for bulk payment of shipments of dissertations at $1 apiece. See vendor record in Payment Procedures folder for details.-- psk 11/15/00
    Library bookplates. APJ8086 Create recurring order for EACH vendor to whom we are making bookplate printing payments. Access = Buncha bookplates
    Manuscript purchases. a3346465 Record originally created to link orders/payments for misc. manuscript purchases. Information should be obtained from the selector so appropriate brief bibliographic record(s) can be created to which orders/payments can be linked. Access = Buncha manuscripts
    Maps purchased for Branner Library. a3354951 Build order for each payment, as vendors vary.  Orders placed with various Geological surveys. Access = Buncha maps
    Miscellaneous LMB payments for returned items that never reach their destination, primarily approval returns a4028498 Create firm order for each situation or instance; make all payments on General Acq (3NKH001) unless another fund is more appropriate for the situation, e.g. material for a particular location. Access = Buncha returns
    Placeholder for zero pay lines required for "adjust line only" added charges invoices. a4352759 Bib record for order(s) with pay lines for $0.00 required for all adjust line invoices with at least one taxable payment line. Access = Buncha zero pay lines
    Saroyan, William.
      Various purchases.
    a3875805 Miscellaneous manuscript purchases.
    Services and miscellaneous payments on LMB funds. a3973262 Use this record to pay for miscellaneous invoices on LMB funds where no other bibliographic record is available or needed. Attach orders as appropriate to this bib. Each order may have a non standard GL code in REQ #. Document nature of payment in Catalog# on order line. Access = buncha services
    Slavic Exchange standing order record. a3343485 Record for Slavic Exchange Program standing orders (i.e. line 1s) -- psk 10-9-2000
    LINJuly 18, 2006rd..." for the current fiscal year  -- psk 10-9-2000
    Slavic Exchange Program payments record for FY9697. a4433406 Barcode = 4433406-1001 -- Access = SLAVEX{246}, SLAVEX FY9697{910}
    Slavic Exchange Program payments record for FY9798. a4433573 Barcode = 4433573-1001 -- Access = SLAVEX{246}, SLAVEX FY9798{910}
    Slavic Exchange Program payments record for FY9899. a4433625 Barcode = 4433625-1001 -- Access = SLAVEX{246}, SLAVEX FY9899{910}
    Slavic Exchange Program payments record for FY2000. a4433396 Barcode = 4433396-1001 -- Access = SLAVEX{246}, SLAVEX FY2000{910}
    Slavic Exchange Program payments record for FY2001. a4433320 Barcode = 4433320-1001 -- Access = SLAVEX {246}, SLAVEX FY2001 {910}
    Slavic Exchange Program payments record for FY2002. a4667420 Payment staff will pay, without review, all invoices for Slavic exchange material that are annotated with a fund# and signed by the staff member managing the Slavic Exchange Program. The staff member managing the Slavic Exchange program is responsible for ensuring that all approved invoices meet SUL payment criteria including, but not limited to, confirming material is received/being received/has not lapsed, deDUPing invoice payments when billed more than once on invoices having different invoice #s, and fulfilling all audit requirements other than producing the invoice and payment record for the invoice. -- psk 10-9-2000

    Barcode = 4667420-1001 -- Access = buncha slavic exchange invoice payments, SLAVEX{246}, SLAVEX FY2002 {910}

    Slavic language approval and blanket order materials. a3355352 Record created for payment; create recurring order for each applicable vendor, use vendor name+AP for order #s.  mwp 11/26/96
    Stanford Bookstore.
       DEPOSIT ACCOUNT.
    a4683470 Record and order created for initial deposit only. This account will be replenished "automatically" as we pay monthly invoices.

    Subject Index | Title Index | Vendor Index | Acronyms | Dictionary

    Last modified: July 18, 2006

           
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