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Acquisitions Department >>Payment Unit>>Procedures Index
Payments Unit
GOBI Orders
20010129
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GOBI is YBP's database in which customers can place orders for YANKEE and LINDSAY titles. [YANKEEand LINDSAY are a single company but we still differentiate between the two as we do with SBUS and SBUK.] The Search Order Unit began placing orders with YANKEE via GOBI beginning mid-December 2000. The Search Order Unit will begin placing orders with LINDSAY beginning February 1, 2001. Currently, all GOBI orders will be for first copies of single volumes to be paid on single funds.
General Workflow
- Search Order staff place orders for material in GOBI. No bibliographic/order record is created in Unicorn at this time.
- Within 1-3 days, the Systems Office FTPs bibliographic/order information and loads it into Unicorn. A brief bibliographic record and an order record with a GOBI order number are created in Unicorn at this time. (Note that the 1xx and 245 are ALL CAPS.)
- YANKEE supplies the material with an EDI invoice and a fuller bibliographic record which overlays the brief bibliographic record when the EDI invoice is loaded. Lindsay supplies the material with a regular paper invoice.
- Mono Rec staff route us the paper copies of YANKEE EDI invoices when all GOBI ordered material has been received per standard EDI procedures. Mono Rec mail opening staff route us paper invoices of LINDSAY invoices for GOBI orders per standard mail opening procedures for firm orders.
- The Payments Unit processes YANKEE GOBI invoices per standard EDI procedures. The Payments Unit processes LINDSAY GOBI invoices per standard procedures for firm orders.
Payment Unit
- All YANKEE invoices with GOBI order numbers [e.g., YBP99801965186] are EDI invoices.
- All LINDSAY invoices with GOBI order numbers are regular firm order invoices.
- Some early YANKEE and LINDSAY invoices may quote GOBI order numbers. If you can't find the GOBI order, but do find an order with a standard Unicorn order # for the material, process as a non-GOBI order. [e.g. If a YANKEE invoice, process as a non-EDI invoice.]
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Last modified:
July 18, 2006 |
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