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Payments Unit

1. Invoices for shipping fees only should be paid on the record for
   Miscellaneous shipping and customs charges.
   Title control #:  a5049417            Item ID:  5049417-1001
2. Scan invoice(s) to which the shipping fee applies to determine if there is an appropriate fund # which should be debited. (For mixed shipments, consult your manager.)
3. Create a firm order with an order # in the following format:
   <vendor code>-SHIP
   This will group shipping fees for easy deDUPing. (Note: Some vendors that regularly send us shipping fee only invoices have a standing order for these payments such as ORBIS-SHIP.)
4. Input "GL = 94613 -- NOTAX (shipping fee)" in an extended NOTE field and "94613" in the requisition number field.
5. Input "SHIP <inv.# for pmt of  materials shipped>" in the Parts field. If there is not enough room, input the invoice #(s), invoice date(s) in a NOTE field (extended for single line orders, additional info for multi-line orders) for which the shipping fees apply.
6. Input "TODAY" in the date rcvd and loaded fields.
7. Input appropriate value in the packing field.
8. Pay the invoice.

Last modified: June 8, 2006